Executive Assistant & Governance Coordinator

The Women's Centre North Queensland Services Inc.; Townsville City; On-site; AUD 85,000 - 120,000; Full time

Benefits offered by this job

Regular professional development

Salary sacrificing

Paid birthday leave

Christmas closure periods

Supportive team environment

Job summary

The Women’s Centre North Queensland Services Inc. is seeking an Executive Assistant to provide high-level governance support to the CEO, Leadership Team and Management Committee.

You will manage calendars, handle confidential correspondence, coordinate meetings and ensure information flows across the organisation. Responsibilities include governance papers, minutes, planning cycles, communications and event coordination, with an emphasis on discretion, integrity and trauma-informed practice.

Qualifications

• Substantial experience providing high-level executive and governance support to a CEO, executive leadership team and governing body.
• Ability to coordinate complex, organisation-wide priorities with autonomy, sound judgement and accountability for outcomes.
• Experience preparing governance papers, correspondence, briefings, reports, agendas and accurate minutes.
• Strong organisational, prioritisation and problem-solving skills.
• Advanced Microsoft Office, database and document-management skills.
• Highly developed written, verbal and interpersonal communication skills.
• Experience coordinating organisational communications and social media, including content planning and approvals.
• Strong cultural awareness of Aboriginal and Torres Strait Islander peoples.

Responsibilities

• Provide confidential governance support to the Management Committee, including schedules, agendas and papers.
• Manage the CEO’s calendar, email, correspondence, travel and professional development.
• Screen and respond to enquiries to the CEO, resolving or redirecting matters.
• Coordinate executive and leadership meetings, documentation and follow-through on decisions.
• Coordinate support across the Executive Leadership Team and track priorities.
• Coordinate communications, marketing, events and fundraising activities.
• Support planning and reporting cycles; monitor milestones and elevate risks.
• Draft and quality-assure executive correspondence, briefs, reports and minutes.
• Maintain secure governance information systems with version control and access.
• Coordinate the Committee’s annual work plan and onboarding activities.

Skills

Executive support

Governance support

Coordination

Organisational skills

Communication skills

Problem solving

Interpersonal skills

Discretion

Education

Diploma in Business Administration or equivalent

Tools

Microsoft Office

Database management

Document management systems

Job description

The Women’s Centre North Queensland Services Inc. is seeking an Executive Assistant to provide high-level governance support to the CEO, Leadership Team and Management Committee.

You will manage calendars, handle confidential correspondence, coordinate meetings and ensure information flows across the organisation. Responsibilities include governance papers, minutes, planning cycles, communications and event coordination, with an emphasis on discretion, integrity and trauma-informed practice.