Executive Assistant - Chief Executive Officer

Northern Health; Melbourne; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Health & Wellbeing

Flexible work options

Inclusive culture

Salary packaging & EAP

Library services

Job summary

Northern Health is seeking an experienced Executive Assistant to provide high-level support to the Chief Executive Officer and collaborate with the Director of Governance on board activities.

The role involves coordinating complex schedules, preparing executive documentation, and building strong relationships across the organisation. You’ll handle confidential information with care and maintain professional standards to ensure smooth CEO operations.

Qualifications

• Proven experience as an Executive Assistant or in a senior administrative role.
• Exceptional organisational, communication, and interpersonal skills with a keen attention to detail.
• A strong sense of discretion and the ability to manage sensitive information.
• A self-starter with the ability to anticipate needs and solve problems efficiently.
• High level of competence in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Executive Support: Provide comprehensive administrative assistance to the CEO, including managing schedules, coordinating meetings, and travel arrangements.
• Document Management: Draft, proofread, and prepare key documents, reports, briefs, presentations, and speeches for the CEO.
• Liaison Role: Serve as a point of contact between the CEO, senior executives, the Board, and external stakeholders.
• Confidentiality: Handle sensitive information with discretion and professionalism.
• Calendar & Travel Management: Organise the CEO’s calendar and travel logistics.
• Meeting Coordination: Prepare materials, take minutes, and follow up on action items.
• General Office Operations: Ensure efficient functioning of the CEO’s office.

Skills

Executive support

C-suite support

Organizational skills

Communication skills

Discretion

Tools

Microsoft Office

Job description

Reference Number:54503:Executive Assistant - Chief Executive OfficerEmployment Type:On Going Full Time (FT)Location:Northern Health (All Campuses)

About Northern Health:

As an organisation we have a clear focus on how we service and partner with our community, including our strategy of helping the community stay well when at home. Our reputation of community minded, inclusive and progressive is matched to none.

Northern Health is located in the rapidly growing northern suburbs with projected growth the biggest in the state. With a booming, culturally rich and diverse community, and less than an hour’s drive from the CBD (still within the bounds of Myki and ride-sharing), Melbourne’s North is fast becoming the place to be.

Northern Health are seeking applications from motivated and suitably experienced . to join the team / department.

Northern Health is the major provider of acute, maternity, sub-acute, mental health, specialist, community and home-based services in Melbourne’s rapidly growing outer north.

Services are provided through our six main campuses:

Northern Hospital Epping, Broadmeadows Hospital, Bundoora Centre, Craigieburn and Mernda Community Hospitals Centres and Kilmore District Hospital. In addition, Mental Health Services are provided at Epping, Broadmeadows, Jacana, Preston, Mill Park, Mernda and Coburg.

About the Role:

We are looking for an experienced Executive Assistant to provide high-level support to our Chief Executive Officer and work closely with the Director of Governance in supporting the Board and its Committees.

This is a trusted and varied role, bringing together people, priorities and information to help the Office of the CEO operate smoothly. You will coordinate complex schedules and meetings, prepare high-quality executive documentation, support Board and Committee business, and build strong relationships with people across Northern Health and beyond.

We are looking for someone who is highly organised and proactive, with sound judgement and a genuine ability to build trust. You will work constructively with others, respect roles and responsibilities, and handle sensitive information with care and discretion.

This role is responsible for as the Executive Assistant to manage confidential information, drafting important documents, and coordinating complex tasks. From calendar management and communication with internal and external stakeholders to preparing documents for approval, this role requires a high level of organisational ability, attention to detail, and professionalism.

• Executive Support: Provide comprehensive administrative assistance to the CEO (where required for other non-executive directors), including managing schedules, coordinating meetings, and handling travel arrangements.
• Document Management: Draft, proofread, and prepare key documents, reports, briefs, presentations, and speeches for the CEO.
• Liaison Role: Serve as a point of contact between the CEO, senior executives, the Board, and external stakeholders, ensuring smooth communication.
• Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism.
• Calendar & Travel Management: Organise the CEO’s calendar, arrange meetings, and manage travel logistics efficiently.
• Meeting Coordination: Prepare materials for meetings, take minutes, and follow up on action items.
• General Office Operations: Manage the efficient functioning of the CEO’s office, ensuring all operational needs are met.

To be successful in this role you will have:

• Experience: Proven experience as an Executive Assistant or in a senior administrative role, supporting C-suite executives or senior leadership.
• Skills: Exceptional organisational, communication, and interpersonal skills with a keen attention to detail.
• Confidentiality: A strong sense of discretion and the ability to manage sensitive information.
• Proactive: A self-starter with the ability to anticipate needs and solve problems efficiently.
• Technical Proficiency: High level of competence in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Why work at the Northern Health?

NH offer a range of benefits which support and reward staff both personally and professionally.

Our staff benefits include award winning facilities and campus partnerships, Professional development and events, an award-winning Health and wellbeing program and financial benefits.

• Health and Wellbeing programs, including our new ‘Thrive’ program
• Flexibility in the workplace and extra leave options and support
• An inclusive and culturally safe space
• Access to salary packaging & EAP
• Comprehensive Library services for learning, research, clinical decision-making, leisure and wellbeing (onsite and online)

Work with us! Northern Health is an equal opportunity employer and is committed to attracting and retaining a diverse workforce which reflects the community we serve. Applications from Aboriginal and Torres Strait Islander people, as well as applicants who are LGBTIQ+, who have different abilities, or are from culturally and Linguistically Diverse Backgrounds are encouraged.