Executive Assistant to CEO | Admin & Coordination

Happy Angels Homes Pty Ltd; Georges River; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Professional environment

Exposure to senior management

Career development

Varied responsibilities

Training and support

Long-term career opportunity

Job summary

Happy Angels Homes Pty Ltd in NSW seeks a proactive Secretary/EA to support the CEO and management team. You will handle calendars, prepare meetings, draft correspondence, and maintain confidential information while coordinating with staff and external partners.

The ideal candidate has experience in executive support, strong organisation, and excellent communication skills, with proficiency in Microsoft Office. This role offers a professional environment in the disability and aged care sector.

Qualifications

• Experience as Secretary, EA, PA, Office Manager or similar.
• Strong organisational and time-management abilities.
• Excellent written and verbal communication.
• High attention to detail and accuracy.
• Proactive approach and ability to work independently.

Responsibilities

• Provide high-level administrative and secretarial support to the CEO.
• Manage the CEO's calendar, appointments, meetings and schedules.
• Prepare meeting agendas, minutes, correspondence and follow-up actions.
• Draft and proofread emails, letters, reports, presentations and documents.
• Coordinate meetings with staff, clients, families, service providers and external organisations.
• Maintain confidential business and participant information.
• Organise and maintain electronic and physical filing systems.
• Follow up outstanding tasks and matters for the CEO.
• Assist the CEO with business projects, reports and presentations.
• Prepare documents for management meetings.

Skills

Organisational skills

Time-management

Written and verbal communication

Attention to detail

Proactive

Team support

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Job description

Happy Angels Homes Pty Ltd in NSW seeks a proactive Secretary/EA to support the CEO and management team. You will handle calendars, prepare meetings, draft correspondence, and maintain confidential information while coordinating with staff and external partners.

The ideal candidate has experience in executive support, strong organisation, and excellent communication skills, with proficiency in Microsoft Office. This role offers a professional environment in the disability and aged care sector.