Executive Assistant to CEO

Ensign Services; City of Melbourne; On-site; AUD 90,000 - 130,000; Full time

Job summary

Ensign Services seeks an experienced Executive Assistant to provide high-level administrative and strategic support to the CEO and Executive Team. You will be a trusted partner, driving efficiency, enabling clear communication, and ensuring smooth day-to-day operations at the executive level.

Join a dynamic leadership group where you will organise meetings, manage sensitive information with discretion, and help deliver strategic priorities while growing your role within a values-driven

Qualifications

• Proven experience supporting C-suite executives.
• Exceptional organisational skills and attention to detail.
• Strong written and verbal communication.
• Ability to manage multiple priorities with discretion.

Responsibilities

• Provide calendar management, travel coordination, and internal/external communications for the CEO.
• Deliver proactive executive support to the executive team.
• Assist with project tracking, reporting, and follow-ups on initiatives.
• Organise executive meetings: prepare agendas, take minutes, and track action items.

Skills

Calendar management

Executive support

Communication skills

Discretion

C-suite experience

Job description

Executive Assistant to CEO - Make this role your own

Are you a proactive, organised, and confident professional who thrives in a dynamic environment? We're looking for an outstanding Executive Assistant (EA) to provide high-level administrative and strategic support to our Chief Executive Officer (CEO) and Executive Team.

This is more than just a support role — it’s an opportunity to make it your own. You’ll be a key player behind the scenes, driving efficiency, enabling clear communication, and ensuring seamless day-to-day operations across the executive and senior leadership level. As a trusted partner to the CEO and executive team, you’ll be central to what makes our business run smoothly and effectively.

Role Purpose

The Executive Assistant provides high-level administrative and strategic support to the CEO and Executive Team. This role requires exceptional communication and organisational skills, a high level of discretion, and the ability to manage multiple priorities with confidence.

You will act as a key liaison between the CEO, executive leadership team, and internal and external stakeholders — ensuring smooth coordination, proactive problem-solving, and a professional standard of operations at all times.

About the Role

• Provide comprehensive support to the CEO, including calendar management, travel coordination, and communications
• Provide proactive executive support to the executive team
• Assist with project and initiative tracking, reporting, and follow-ups
• Organise executive meetings, prepare agendas, take minutes, and manage action items
• Act as a trusted point of contact for internal and external stakeholders
• Handle sensitive information with professionalism and discretion
• Anticipate needs, solve problems before they arise, and improve systems for efficiency
• Support the delivery of strategic initiatives and business priorities

About You

• You’re a natural organiser with impeccable attention to detail
• You have excellent interpersonal, written, and verbal communication skills
• You’re confident, adaptable, and solutions-focused
• You bring professionalism, integrity, and calm under pressure
• You have previous experience supporting C-suite executives

Why Join Us

• Work closely with a visionary CEO and a dynamic executive team
• Play a key role in driving efficiency and clarity at the leadership level
• Make the role your own – be empowered to shape and grow your role
• Join a values-driven, collaborative organisation
• Enjoy a supportive working environment

About Our Company

We have been the leading provider of Managed Laundry solutions in Australia for over 80 years, providing customized laundry, linen and work-wear solutions across diverse Industry Sectors, from Hospitals and Aged Care facilities to Hotels, Airports, Retail Outlets and Restaurants.

We pride ourselves on our strong company culture, which values integrity, teamwork, and continuous improvement, making it an ideal place for passionate professionals to grow their careers.

Linen Services Australia, Ensign is an Equal Opportunity Employer and encourages Indigenous Australians to apply.