CEO Secretary / Executive Assistant

Happy Angels Homes Pty Ltd; Georges River; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Professional environment

Exposure to senior management

Career development

Varied responsibilities

Training and support

Long-term career opportunity

Job summary

Happy Angels Homes Pty Ltd in NSW seeks a proactive Secretary/EA to support the CEO and management team. You will handle calendars, prepare meetings, draft correspondence, and maintain confidential information while coordinating with staff and external partners.

The ideal candidate has experience in executive support, strong organisation, and excellent communication skills, with proficiency in Microsoft Office. This role offers a professional environment in the disability and aged care sector.

Qualifications

• Experience as Secretary, EA, PA, Office Manager or similar.
• Strong organisational and time-management abilities.
• Excellent written and verbal communication.
• High attention to detail and accuracy.
• Proactive approach and ability to work independently.

Responsibilities

• Provide high-level administrative and secretarial support to the CEO.
• Manage the CEO's calendar, appointments, meetings and schedules.
• Prepare meeting agendas, minutes, correspondence and follow-up actions.
• Draft and proofread emails, letters, reports, presentations and documents.
• Coordinate meetings with staff, clients, families, service providers and external organisations.
• Maintain confidential business and participant information.
• Organise and maintain electronic and physical filing systems.
• Follow up outstanding tasks and matters for the CEO.
• Assist the CEO with business projects, reports and presentations.
• Prepare documents for management meetings.

Skills

Organisational skills

Time-management

Written and verbal communication

Attention to detail

Proactive

Team support

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Job description

Happy Angels Homes Pty Ltd - Hurstville NSW

Reporting directly to the CEO, you will provide comprehensive secretarial, administrative and coordination support and assist the CEO with the day-to-day management of business activities. The successful candidate will work closely with the CEO, management team, staff, clients, families, external providers and business partners.

Key responsibilities

• Provide high-level administrative and secretarial support to the CEO
• Manage the CEO's calendar, appointments, meetings and schedules
• Prepare meeting agendas, minutes, correspondence and follow-up actions
• Draft and proofread emails, letters, reports, presentations and business documents
• Coordinate meetings with staff, clients, families, service providers and external organisations
• Maintain confidential business, employee and participant information
• Organise and maintain electronic and physical filing systems
• Follow up outstanding tasks and matters on behalf of the CEO
• Assist the CEO with business projects, reports and presentations
• Prepare documents and information required for management meetings

About you

• Previous experience as a Secretary, Executive Assistant, Personal Assistant, Office Manager or similar role
• Excellent organisational and time-management skills
• Strong written and verbal communication skills
• High attention to detail and accuracy
• Excellent Microsoft Office skills, particularly Word, Excel, Outlook and PowerPoint
• Ability to manage confidential and sensitive information
• Ability to prioritise competing tasks and meet deadlines
• Professional presentation and communication skills
• A proactive approach and willingness to take responsibility
• Ability to work independently while also supporting a team

About us

We are established provider of disable and aged care services in NSW. We are committed to providing high-quality, person-centred support to people with disability and older people.

• A professional and supportive working environment
• Direct exposure to senior management and business operations
• Opportunity to develop your career in the disability and aged care sector
• Varied and interesting responsibilities
• Training and support
• Long-term career opportunity for the right candidate