Executive Assistant

MAYDAY Recruitment Group; North Sydney; Remote; AUD 63,000 - 89,000; Full time

Benefits offered by this job

Initial 3-month contract

Fully remote working arrangement

Close work with Managing Director

Autonomy and responsibility

Job summary

MAYDAY Recruitment Group is seeking an experienced Executive Assistant to provide dedicated 1:1 support to the Managing Director of a fast-paced executive search business. The role coordinates priorities, communications, meetings and follow-ups to keep the MD's day flowing efficiently.

This 3-month contract offers fully remote work, hands-on involvement with interview coordination, candidate communications and briefing material preparation, with autonomy and exposure to senior executives.

Qualifications

• Experience providing EA support at CEO/MD level.
• Strong diary and inbox management experience.
• Highly organised with ability to manage multiple priorities.
• Confident coordinating complex meetings and interviews with multiple stakeholders.
• Excellent written communication, drafting correspondence for a senior executive.

Responsibilities

• Provide comprehensive 1:1 Executive Assistant support to the Managing Director.
• Manage a busy inbox, prioritising communications and ensuring key actions and follow-ups are completed.
• Review, draft and respond to emails on behalf of the Managing Director.
• Manage diary and calendar requirements, coordinating internal and external meetings.
• Coordinate interviews across candidates, clients and internal stakeholders, managing all scheduling and logistics.
• Act as a key point of contact between the Managing Director, clients, candidates and other stakeholders.
• Prepare interview schedules, candidate briefing packs, candidate profiles and other supporting documentation ahead of client meetings and interviews.
• Coordinate candidate communications relating to interviews, meeting details, documentation and next steps.
• Ensure the Managing Director is fully briefed and prepared ahead of meetings, interviews and client calls.
• Track key actions, follow-ups and deadlines across the Managing Director's workload.

Skills

EA support

Diary management

Inbox management

Organised

Meetings coordination

Executive communication

Client communication

Attention to detail

Proactive

MS Office

Tools

Microsoft Office

Job description

This is a hands-on Executive Assistant role providing dedicated 1:1 support to the Managing Director of a fast-paced executive search business. The role will act as a central point of coordination across the Managing Director's day, ensuring priorities, communications, meetings and follow-ups are managed efficiently. While this is not a recruitment delivery role, the EA will provide administrative support across executive search processes, particularly around interview coordination, candidate communications and preparation of briefing materials.

What's on offer:

• $55 per hour + superannuation
• Initial 3-month contract
• Fully remote working arrangement
• Opportunity to work closely with the Managing Director of an executive search business
• Varied, hands-on role with plenty of autonomy and responsibility

Key responsibilities

• Provide comprehensive 1:1 Executive Assistant support to the Managing Director.
• Manage a busy inbox, prioritising communications and ensuring key actions and follow-ups are completed.
• Review, draft and respond to emails on behalf of the Managing Director.
• Manage diary and calendar requirements, coordinating internal and external meetings.
• Coordinate interviews across candidates, clients and internal stakeholders, managing all scheduling and logistics.
• Act as a key point of contact between the Managing Director, clients, candidates and other stakeholders.
• Prepare interview schedules, candidate briefing packs, candidate profiles and other supporting documentation ahead of client meetings and interviews.
• Coordinate candidate communications relating to interviews, meeting details, documentation and next steps.
• Ensure the Managing Director is fully briefed and prepared ahead of meetings, interviews and client calls.
• Track key actions, follow-ups and deadlines across the Managing Director's workload.

About you

• Previous experience providing Executive Assistant support, ideally at CEO, Managing Director or senior executive level.
• Strong diary and inbox management experience.
• Highly organised with the ability to manage multiple competing priorities and deadlines.
• Confident coordinating complex meetings and interviews across multiple stakeholders.
• Excellent written communication skills and comfortable drafting correspondence on behalf of a senior executive.
• Professional and confident communicating with senior clients, executives and candidates.
• Strong attention to detail, particularly when preparing documents, briefing packs and meeting materials.
• Proactive and able to anticipate what needs to be done rather than waiting for direction.
• Comfortable working closely 1:1 with a Managing Director in a fast-paced environment.
• Strong Microsoft Office skills.

Interested?

If you're an experienced Executive Assistant looking for your next contract opportunity, we'd love to hear from you!