Executive Assistant

MJD Recruitment Pty; Sydney; On-site; AUD 110,000 - 160,000; Full time

Job summary

MJD Recruitment Pty in Rhodes is seeking an experienced Executive Assistant to the CEO to support a senior executive at the C-suite level. You will manage a demanding workload, coordinate complex diaries and travel, and act as a trusted gatekeeper and point of contact across the business.

The role requires outstanding organisational skills, discretion with confidential information, and a proactive, solutions-focused approach.

Qualifications

• 5+ years' Executive Assistant experience supporting a CEO or C-suite executive.
• Strong diary, travel and stakeholder management experience.
• Excellent organisation and attention to detail.
• Proactive, solutions-focused approach.
• Strong communication and interpersonal skills.
• Ability to work autonomously and manage confidential information.
• Comfortable in a fast-paced environment with competing priorities.
• Availability to commence ASAP and work full-time in the office.

Responsibilities

• Complex diary and calendar management
• Coordinating meetings, appointments and travel
• Preparing documents, presentations and briefing materials
• Coordinating with internal and external stakeholders
• Managing changing priorities and last-minute requests
• Providing broader executive and administrative support as required
• Acting as a key gatekeeper and point of contact for the CEO

Skills

Executive Assistant experience

CEO/C-suite support

Diary management

Travel coordination

Stakeholder management

Autonomy

Job description

Full Job Description

We are currently seeking an experienced and highly organised Executive Assistant to CEO to support a senior executive within a well-established organisation based in Rhodes. This role would suit an EA who is confident operating at C-suite level, can manage a complex workload independently and enjoys being the key support person to a busy executive. You will be responsible for keeping the CEO's day running smoothly, managing competing priorities and acting as a trusted point of contact across the business.

Key responsibilities include:

• Complex diary and calendar management
• Coordinating meetings, appointments and travel
• Preparing documents, presentations and briefing materials
• Coordinating with internal and external stakeholders
• Managing changing priorities and last-minute requests
• Providing broader executive and administrative support as required
• Acting as a key gatekeeper and point of contact for the CEO

To be successful, you will bring:

• 5+ years' Executive Assistant experience supporting a CEO or C-suite executive
• Strong diary, travel and stakeholder management experience
• Excellent organisation and attention to detail
• A proactive, solutions-focused approach
• Strong communication and interpersonal skills
• The ability to work autonomously and manage confidential information
• Confidence operating in a fast-paced environment with competing priorities
• Availability to commence ASAP and work full-time in the office