Executive Assistant | Investment Firm

Assistant Sydney; Sydney; On-site; AUD 90,000 - 130,000; Full time

Job summary

Assistant Sydney is seeking an experienced Executive Assistant to support a Managing Director and their high-performing team in a fast-paced investment environment. You will own complex calendar management, coordinate meetings, travel, and key priorities with minimal supervision.

The role requires calm under pressure, exceptional organisation, discretion and strong stakeholder communication. You will be discreet, proactive, and ready to respond quickly to changing priorities.

Qualifications

• Proven EA experience supporting senior executives in a fast-paced environment.
• Exceptional calendar management and diary handling.
• Highly organised, proactive and able to reprioritise quickly.
• Calm, solutions-focused and able to work with urgency.
• Strong communication and stakeholder management.
• Discreet and professional with confidential information.
• Willing to go the extra mile; occasional after-hours responsiveness.

Responsibilities

• Manage complex and changing calendars.
• Navigate last-minute changes and diary conflicts.
• Coordinate meetings with senior stakeholders.
• Coordinate domestic and international travel with detailed itineraries.
• Anticipate priorities and manage executives' time.
• Prepare executives for meetings and logistics.
• Manage correspondence and administrative tasks.
• Provide discreet, trusted support to executives.

Skills

EA experience

Calendar management

Organised

Communication

Discretion

Stakeholder management

Attention to detail

Confidentiality

Responsive

Job description

This is a fast-paced role centred around complex, ever-changing calendar management, requiring someone highly responsive, organised and collaborative.

• Support senior leaders within a highly regarded investment firm.
• High level of autonomy, trust and responsibility.
• Work in a fast-paced, high-performance environment | No two days are the same.

The Opportunity

Join a highly regarded investment firm as an Executive Assistant supporting a Managing Director and their high-performing team. This is a fast-paced, high-intensity EA role where complex calendar management is at the heart of the position. You will be managing diaries that are constantly changing, shifting priorities and last-minute requests. You will thrive in this environment if you are highly responsive, calm under pressure and naturally one step ahead. This is not a role for someone who needs every day to look the same.

The Responsibility

• Manage complex and constantly changing calendars
• Navigate last-minute changes, competing priorities and diary conflicts with confidence
• Work closely with VPs and Associates to coordinate meetings and team requirements
• Coordinate domestic and international travel, including changes and detailed itineraries
• Anticipate priorities and proactively manage your executives' time
• Coordinate internal and external meetings with senior stakeholders
• Prepare executives for meetings and ensure all logistics are organised
• Manage correspondence, follow-ups and general administrative requirements
• Act as a trusted and highly discreet point of support to your executives.

The Expertise

• Proven EA experience supporting senior executives in a fast-paced environment
• Exceptional calendar management skills and confidence managing constantly shifting diaries
• Highly organised, proactive and able to reprioritise quickly
• Calm, solutions-focused and comfortable working with urgency
• Strong communication and stakeholder management skills
• Excellent attention to detail and sound judgement
• Discreet and professional, with the ability to manage confidential information
• Naturally responsive and willing to go the extra mile when required
• While there is no expectation to work outside standard hours, being comfortable with occasional out-of-hours responsiveness is advantageous