Executive Assistant to Aeromedical & Special Ops Director

Ambulance Service of NSW; Sydney; On-site; AUD 92,000 - 94,000; Full time

Job summary

Ambulance Service of NSW is seeking an experienced executive secretary to support the Director Aeromedical & Special Operations at NSW Ambulance. You will coordinate office activities, manage communications with senior leaders, and ensure smooth operation across Helicopter Operations and the Aeromedical Control Centre.

The role requires strong organisational and confidentiality skills, proficiency in Microsoft Office, and the ability to work independently in a fast-paced environment.

Qualifications

• Experience providing administrative support to senior executives.
• Strong written and oral communication with stakeholders.
• Understanding of government purchasing guidelines and audits.
• Ability to handle confidential issues with discretion.
• Proficiency in MS Office and records management systems.

Responsibilities

• Provide comprehensive executive secretarial support to the Director Aeromedical & Special Operations.
• Coordinate office day-to-day activities and liaise with leadership teams.
• Support procurement, invoicing and record-keeping processes.

Skills

Executive support

Secretariat

Records management

Procurement

Microsoft Office

Tools

TRIM

Records management systems

Job description

Ambulance Service of NSW is seeking an experienced executive secretary to support the Director Aeromedical & Special Operations at NSW Ambulance. You will coordinate office activities, manage communications with senior leaders, and ensure smooth operation across Helicopter Operations and the Aeromedical Control Centre.

The role requires strong organisational and confidentiality skills, proficiency in Microsoft Office, and the ability to work independently in a fast-paced environment.