Executive Assistant to the Director Aeromedical and Special Operations

Ambulance Service of NSW; Sydney; Sur place; AUD 92 000 - 94 000; Plein temps

Résumé du poste

Ambulance Service of NSW is seeking an experienced executive secretary to support the Director Aeromedical & Special Operations at NSW Ambulance. You will coordinate office activities, manage communications with senior leaders, and ensure smooth operation across Helicopter Operations and the Aeromedical Control Centre.

The role requires strong organisational and confidentiality skills, proficiency in Microsoft Office, and the ability to work independently in a fast-paced environment.

Qualifications

• Experience providing administrative support to senior executives.
• Strong written and oral communication with stakeholders.
• Understanding of government purchasing guidelines and audits.
• Ability to handle confidential issues with discretion.
• Proficiency in MS Office and records management systems.

Responsabilités

• Provide comprehensive executive secretarial support to the Director Aeromedical & Special Operations.
• Coordinate office day-to-day activities and liaise with leadership teams.
• Support procurement, invoicing and record-keeping processes.

Connaissances

Executive support

Secretariat

Records management

Procurement

Microsoft Office

Outils

TRIM

Records management systems

Description du poste

Join a dedicated team where your organisational skills, initiative and professionalism will directly contribute to the efficient delivery of essential health services.

Take on a diverse and rewarding role where you will work closely with senior leaders, coordinate key business activities, and build valuable executive support experience.

Employment Type: Temporary Full time (up to 12 months) Salary Range: $91,658.96 - $94,138.49 per annum (Admin Off.Gde 1) Location: NSW Ambulance State Operations Centre, Sydney Olympic Park Closing Date: 11:59 PM, Sunday, 1 November 2026

About the opportunity

Provide comprehensive executive secretarial, administrative and clerical support services to the Director Aeromedical & Special Operations to facilitate the day-to-day coordination and operation of the office of the Director Aeromedical & Special Operations and liaise with the leadership team of Helicopter Operations, Special Operations, Fixed Wing and the Aeromedical Control Centre at the State Headquarters.

About you

• Demonstrated experience in providing a broad range of administrative, secretariat and related support services to senior executive level management including comprehensive understanding of government purchasing guidelines, audit procedures and the use of records management systems.
• Sound communication (oral and written), interpersonal and liaison skills and the ability to provide a professional approach in dealing with Executives and other internal and external stakeholders. Ability to exercise sound judgement, discretion, confidentiality and to deal with sensitive issues.
• Sound research and analytical skills including ability to maintain a high degree of confidentiality, discretion and judgement while maintaining a strong customer service approach.
• Strong time management skills and ability to meet strict deadlines and work independently as well as part of a multi – disciplinary team member to produce high quality work.
• Superior computer skills including the use of Microsoft Office suite and demonstrated capacity to learn and implement new software and electronic systems. Experience in using records management and document tracking applications such as TRIM.
• Ability to undertake procurement activities including ordering goods and services, preparing invoices and payment of accounts.
• Ability to establish and maintain office systems and processes that are efficient, meet required standards and facilitate the delivery of quality services to internal/external stakeholders.

Need Further Information

• If you have any questions about this role, please contact Jessica Arnold via [e-mail]
• Please refer to the Role Description for further information.
• Please refer to the Position Conditions for further information

Additional Information

• Employment of temporary visa holders is only considered if no suitable permanent resident or citizen is identified after labour market testing.
• Eligibility lists and talent pools may be created and used to fill ongoing and temporary vacancies over the next 18 months at the same, or other locations, that are at the same grade and capability level.
• Applicants are expected to provide responses that reflect their own knowledge, experience, and understanding of the role.
• Any AI assisted content should still reflect your own capability; candidates may be asked to discuss or demonstrate examples during interview.
• If you are currently a Paramedic or in a role that is covered by the NSW Ambulance Death and Income Protection Benefits (State) Award 2022, please ensure that you have sought advice prior to accepting this position. For further information please contact Paramedic Insurance via [e-mail]

Our Commitment

• NSW Ambulance is committed to achieving a diverse workforce that reflects the communities we serve. All are welcome to apply, including women, Aboriginal People, people from culturally diverse backgrounds, refugees, people of diverse genders and sexuality, and people living with a disability. We value the knowledge, skills, experiences, and perspectives that all people bring to our organisation, patients, communities, and workforce.
• If you are an Aboriginal job applicant and wish to obtain more information about applying for a role with NSW Ambulance, please contact our Aboriginal Workforce Engagement Coordinator via [e-mail] or visit Stepping Up. Stepping Up aims to assist Aboriginal job applicants by providing information about applying for roles within NSW Health – visit https://www.steppingup.health.nsw.gov.au/
• Additionally, you can contact the NSW Ambulance Diversity & Inclusion Team at [e-mail]

Child Safe Employment NSW Ambulance is dedicated to fostering a child-safe environment that respects and upholds the rights of children and young people, aligned with NSW Health’s commitment to implementing the Child Safe Standards. We aim to ensure that children and young people feel safe, supported, and included in their care. All current and prospective staff are expected to prioritise the safety, welfare, and well‑