Executive Assistant to the Director Aeromedical and Special Operations

NSW Health; Sydney; On-site; AUD 92,000 - 94,000; Full time

Job summary

NSW Health's NSW Ambulance division is seeking an Executive Assistant to support the Director Aeromedical & Special Operations with comprehensive secretarial and administrative services. You will coordinate activities, manage calendars, and liaise with senior leaders to ensure smooth day-to-day operations.

The role requires strong organisational, communication and procurement skills, and you will work closely with the leadership team to facilitate delivery of critical health services across

Qualifications

• Experience supporting senior executives with confidential information.
• Strong written and oral communication with stakeholders.
• Ability to manage time and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Office and records management systems.

Responsibilities

• Provide executive secretarial and administrative support to the Director Aeromedical & Special Operations.
• Coordinate day-to-day office operations and liaise with leadership teams across units.
• Assist with procurement, invoicing and payment of accounts.
• Maintain office systems and records, ensuring compliance with government policies.

Skills

Executive support

Secretariat duties

Communication

Discretion & confidentiality

Research & analysis

Time management

Microsoft Office

Records management

Procurement

Office systems

Tools

TRIM

Job description

Executive Assistant to the Director Aeromedical and Special Operations

Join a dedicated team where your organisational skills, initiative and professionalism will directly contribute to the efficient delivery of essential health services.
Take on a diverse and rewarding role where you will work closely with senior leaders, coordinate key business activities, and build valuable executive support experience.

Employment Type: Temporary Full time (up to 12 months)
Salary Range: $91,658.96 - $94,138.49 per annum (Admin Off.Gde 1)
Location: NSW Ambulance State Operations Centre, Sydney Olympic Park
Closing Date: 11:59 PM, Sunday, 1 November 2026

About the opportunity

Provide comprehensive executive secretarial, administrative and clerical support services to the Director Aeromedical & Special Operations to facilitate the day-to-day coordination and operation of the office of the Director Aeromedical & Special Operations and liaise with the leadership team of Helicopter Operations, Special Operations, Fixed Wing and the Aeromedical Control Centre at the State Headquarters.

About you

To be successful, you will bring:

• Demonstrated experience in providing a broad range of administrative, secretariat and related support services to senior executive level management including comprehensive understanding of government purchasing guidelines, audit procedures and the use of records management systems.
• Sound communication (oral and written), interpersonal and liaison skills and the ability to provide a professional approach in dealing with Executives and other internal and external stakeholders.
  Ability to exercise sound judgement, discretion, confidentiality and to deal with sensitive issues.
• Sound research and analytical skills including ability to maintain a high degree of confidentiality, discretion and judgement while maintaining a strong customer service approach.
• Strong time management skills and ability to meet strict deadlines and work independently as well as part of a multi – disciplinary team member to produce high quality work.
• Superior computer skills including the use of Microsoft Office suite and demonstrated capacity to learn and implement new software and electronic systems. Experience in using records management and document tracking applications such as TRIM.
• Ability to undertake procurement activities including ordering goods and services, preparing invoices and payment of accounts.
• Ability to establish and maintain office systems and processes that are efficient, meet required standards and facilitate the delivery of quality services to internal/external stakeholders.
  

Additional Information

• Employment of temporary visa holders is only considered if no suitable permanent resident or citizen is identified after labour market testing.
• Eligibility lists and talent pools may be created and used to fill ongoing and temporary vacancies over the next 18 months at the same, or other locations, that are at the same grade and capability level.
• Applicants are expected to provide responses that reflect their own knowledge, experience, and understanding of the role.
• Any AI assisted content should still reflect your own capability; candidates may be asked to discuss or demonstrate examples during interview.
• If you are currently a Paramedic or in a role that is covered by the NSW Ambulance Death and Income Protection Benefits (State) Award 2022, please ensure that you have sought advice prior to accepting this position. For further information please contact Paramedic Insurance via***************@health.nsw.gov.au

Our Commitment

• NSW Ambulance is committed to achieving a diverse workforce that reflects the communities we serve. All are welcome to apply, including women, Aboriginal People, people from culturally diverse backgrounds, refugees, people of diverse genders and sexuality, and people living with a disability. We value the knowledge, skills, experiences, and perspectives that all people bring to our organisation, patients, communities, and workforce.
• If you are an Aboriginal job applicant and wish to obtain more information about applying for a role with NSW Ambulance, please contact our Aboriginal Workforce Engagement Coordinator via ***************@health.nsw.gov.au or visit Stepping Up. Stepping Up aims to assist Aboriginal job applicants by providing information about applying for roles within NSW Health - visit https://www.steppingup.health.nsw.gov.au/
• If you wish to discuss any changes to the process, you may need to present your best self, including accessibility requirements; please contact the panel convenor or recruitment team for support at NSW Ambulance Corporate Recruitment Team via ***************@health.nsw.gov.au .
• Additionally, you can contact the NSW Ambulance Diversity & Inclusion Team at***************@health.nsw.gov.au

Child Safe Employment

NSW Ambulance is dedicated to fostering a child-safe environment that respects and upholds the rights of children and young people, aligned with NSW Health’s commitment to implementing the Child Safe Standards. We aim to ensure that children and young people feel safe, supported, and included in their care. All current and prospective staff are expected to prioritise the safety, welfare, and well-being of children and young people, actively working to protect them from harm and abuse.