Executive Assistant to the Director Aeromedical and Special Operations

NSW Health; Sydney; Presencial; AUD 92.000 - 94.000; Jornada completa

Descripción de la vacante

NSW Health in Sydney is seeking an Executive Assistant to the Director Aeromedical and Special Operations to deliver comprehensive secretarial and administrative support, enabling coordinated daily operations across Aeromedical, Helicopter Operations, Special Operations and the Aeromedical Control Centre.

The role demands strong governance knowledge, experience with TRIM records management, procurement tasks and advanced MS Office skills, with the ability to handle confidential information in a

Formación

• Experience providing administrative, secretariat and support services to senior executives.
• Understanding of government purchasing guidelines and audit processes.
• Experience with records management systems and confidential information handling.

Responsabilidades

• Provide executive secretarial, administrative and clerical support to the Director Aeromedical & Special Operations.
• Coordinate day-to-day office operations and liaise with leadership across Aeromedical groups.

Conocimientos

Secretarial support

Administration

Records management

Procurement

Stakeholder liaison

MS Office

Herramientas

TRIM

Microsoft Office Suite

Descripción del empleo

Executive Assistant to the Director Aeromedical and Special Operations

Join a dedicated team where your organisational skills, initiative and professionalism will directly contribute to the efficient delivery of essential health services.
Take on a diverse and rewarding role where you will work closely with senior leaders, coordinate key business activities, and build valuable executive support experience.

Employment Type: Temporary Full time (up to 12 months)
Salary Range: $91,658.96 - $94,138.49 per annum (Admin Off.Gde 1)
Location: NSW Ambulance State Operations Centre, Sydney Olympic Park
Closing Date: 11:59 PM, Sunday, 1 November 2026

About the opportunity

Provide comprehensive executive secretarial, administrative and clerical support services to the Director Aeromedical & Special Operations to facilitate the day-to-day coordination and operation of the office of the Director Aeromedical & Special Operations and liaise with the leadership team of Helicopter Operations, Special Operations, Fixed Wing and the Aeromedical Control Centre at the State Headquarters.

About you

To be successful, you will bring:

• Demonstrated experience in providing a broad range of administrative, secretariat and related support services to senior executive level management including comprehensive understanding of government purchasing guidelines, audit procedures and the use of records management systems.
• Sound communication (oral and written), interpersonal and liaison skills and the ability to provide a professional approach in dealing with Executives and other internal and external stakeholders.
  Ability to exercise sound judgement, discretion, confidentiality and to deal with sensitive issues.
• Sound research and analytical skills including ability to maintain a high degree of confidentiality, discretion and judgement while maintaining a strong customer service approach.
• Strong time management skills and ability to meet strict deadlines and work independently as well as part of a multi - disciplinary team member to produce high quality work.
• Superior computer skills including the use of Microsoft Office suite and demonstrated capacity to learn and implement new software and electronic systems. Experience in using records management and document tracking applications such as TRIM.
• Ability to undertake procurement activities including ordering goods and services, preparing invoices and payment of accounts.
• Ability to establish and maintain office systems and processes that are efficient, meet required standards and facilitate the delivery of quality services to internal/external stakeholders.
  

Our Commitment

• NSW Ambulance is committed to achieving a diverse workforce that reflects the communities we serve. All are welcome to apply, including women, Aboriginal People, people from culturally diverse backgrounds, refugees, people of diverse genders and sexuality, and people living with a disability. We value the knowledge, skills, experiences, and perspectives that all people bring to our organisation, patients, communities, and workforce.
• If you are an Aboriginal job applicant and wish to obtain more information about applying for a role with NSW Ambulance, please contact our Aboriginal Workforce Engagement Coordinator via [e-mail] or visit Stepping Up. Stepping Up aims to assist Aboriginal job applicants by providing information about applying for roles within NSW Health - visit https://www.steppingup.health.nsw.gov.au/
• If you wish to discuss any changes to the process, you may need to present your best self, including accessibility requirements; please contact the panel convenor or recruitment team for support at NSW Ambulance Corporate Recruitment Team via [e-mail] .

NSW Ambulance is dedicated to fostering a child-safe environment that respects and upholds the rights of children and young people, aligned with NSW Health's commitment to implementing the Child Safe Standards. We aim to ensure that children and young people feel safe, supported, and included in their care. All current and prospective staff are expected to prioritise the safety, welfare, and well-being of children and young people, actively working to protect them from harm and abuse.

NSW Health acknowledges the people of the many traditional countries and language groups of New South Wales. It acknowledges the wisdom of Elders past and present, and pays respect to all Aboriginal communities of today.