Executive Assistant: Step Up to COO Support

Hugo Personnel Pty; Camberwell; Hybride; AUD 70 000 - 110 000; Plein temps

Avantages offerts par ce poste

Free coffee, fruit and snacks

Car parking on site

Public transport nearby

Learning & development opportunities

Résumé du poste

Hugo Personnel Pty is partnering with a health and research organisation in Camberwell to recruit an experienced PA/Senior Administrator ready to transition into an Executive Assistant role. The position focuses on executive administration support to the COO, with broader team coordination and opportunities for C-Suite exposure.

You will manage diaries, coordinate meetings and travel, prepare briefing documents and liaise with senior stakeholders.

Qualifications

• Proven experience in a Senior Administration, Team Coordinator or PA role.
• Experience coordinating diaries, meetings, events, projects or senior stakeholders.
• Advanced MS Office and systems skills.
• Excellent stakeholder management and relationship-building abilities.
• Ability to juggle multiple priorities in a changing environment.

Responsabilités

• Manage the COO’s diary, calendar and inbox.
• Coordinate meetings, agendas, papers, minutes and follow-up actions.
• Prepare presentations, reports and executive briefing documents.
• Coordinate domestic and international travel, accommodation and itineraries.
• Liaise with Executives, Board members, clients and external stakeholders.
• Support office and team administration, including onboarding and supplier coordination.
• Assist with building, facilities and other office administration duties.
• Maintain effective filing and document management systems.
• Anticipate the COO’s needs and take initiative to solve problems.

Connaissances

Diary management

Stakeholder management

MS Office

Coordination

Communication

Organisational skills

Outils

MS Office suite

Description du poste

Hugo Personnel Pty is partnering with a health and research organisation in Camberwell to recruit an experienced PA/Senior Administrator ready to transition into an Executive Assistant role. The position focuses on executive administration support to the COO, with broader team coordination and opportunities for C-Suite exposure.

You will manage diaries, coordinate meetings and travel, prepare briefing documents and liaise with senior stakeholders.