Part-Time Café Assistant – Caring For Residents

Seed Heritage; Brisbane; Hybrid; AUD 35,000 - 60,000; Part time

Benefits offered by this job

Remote-friendly

Part-time with potential full-time

Growth opportunities

Job summary

Seed Heritage is seeking a proactive Executive Assistant to support our CEO and COO. The role focuses on managing calendars, communications, and travel logistics while handling confidential information with discretion.

Part-time with potential for full-time, remote-friendly, Brisbane-time availability is required. You will draft communications, coordinate meetings and travel, and act as the primary point of contact for client onboarding.

Qualifications

• 2+ years of experience supporting senior management.
• Excellent written and verbal communication with keen attention to detail.
• Strong time-management and organizational skills.
• Proficiency with office productivity tools and ability to learn new software.
• Maintain strict confidentiality and professionalism.
• Available 8am-12pm Brisbane time, Monday to Friday.

Responsibilities

• Manage scheduling and calendars for executives.
• Draft, review, and send communications for the executive team.
• Coordinate travel arrangements and logistics.
• Prioritise and respond to emails and phone calls.
• Maintain records and documents for executives.
• Support CEO primarily, and assist the executive team as needed.
• Send proposals to agency clients.
• Organise onboarding calls.
• Be the point of contact until clients are onboarded.

Skills

Communication skills

Time management

Discretion

Organization

Proactive problem solving

Adaptability

Tools

Google Workspace

Google Calendar

Zoom

Job description

Job Description

Are you a proactive problem solver with a passion for supporting senior leadership?

We are seeking an organised and dynamic Executive Assistant to support our CEO and COO. As an Executive Assistant, you will play a crucial role in ensuring that the company’s goals and objectives are achieved efficiently by managing schedules, communications, and administrative tasks. If you have exceptional communication skills, meticulous attention to detail, and the ability to handle confidential information with discretion, this role could be the perfect fit for you.

Why Join Us?

Impactful Work: Supporting the CEO and COO.

Growth Opportunities: Be a key player in a fast-growing digital marketing agency.

Flexibility: Enjoy the benefits of remote work while collaborating with a dynamic team.

Responsibilities:

• Manage scheduling and calendars for company executives, including organising and preparing for meetings.
• Draft, review, and send communications on behalf of the executive team.
• Coordinate travel arrangements and manage logistics for executive travel.
• Prioritise and respond to emails and phone calls, communicating key messages and information to executives.
• Maintain various records and documents for the company’s executives.
• Support the CEO primarily, and provide additional support to the executive team as needed, ensuring smooth operations.
• Sending all proposals to agency clients
• Organising OB calls
• Being the POC until the client is onboarded

Requirements:

• Must be available to work 8am-12pm Brisbane time AEST, Monday to Friday
• Proven experience as an Executive Assistant or in a similar administrative role, with at least 2 years of experience reporting directly to senior management.
• Excellent written and verbal communication skills, with a keen eye for detail.
• Strong time-management and organisational skills, with the ability to manage multiple projects concurrently.
• Proficiency in office productivity tools and an aptitude for learning new software and systems.
• Ability to maintain strict confidentiality and exercise professionalism and discretion.
• Flexible team player, willing to adapt to changes and take on challenges.
• Basic to intermediate tech skills (Google Workspace, Google Calendar, Zoom).

What We Offer:

• Part-time position with the potential for full-time based on company and individual performance.
• The opportunity to work on diverse projects with a focus on delivering exceptional results.
• A supportive team environment with plenty of opportunities for growth and development.

If you’re an organised, detail-oriented professional with a passion for supporting senior leadership, we want to hear from you!