Casual Oosh Vacation Care Activity Assistant

Extend Group; Queanbeyan-Palerang; On-site; AUD 34,000 - 55,000; Part time

Job summary

Extend Group is seeking an organised Executive Assistant to support our CEO and COO. The role focuses on calendars, communications, and administrative tasks to keep senior leadership operating at peak performance.

You will coordinate international travel, prepare board materials, draft responses, and manage confidential information with discretion. The position is part-time with potential for full-time, based on performance and company needs.

Qualifications

• 2+ years of experience reporting directly to senior management.
• Available to work 8am-12pm Brisbane time AEST, Monday to Friday.
• Excellent written and verbal communication skills with high attention to detail.
• Strong time-management and organizational skills with ability to manage multiple projects.
• Proficiency with office productivity tools and willingness to learn new software/systems.
• Ability to maintain confidentiality and exercise discretion.
• Flexible team player open to changes and challenges.

Responsibilities

• Manage complex executive calendars across global time zones.
• Coordinate international travel itineraries, accommodations, and schedules.
• Triage inbox and communications; draft professional responses for leadership.
• Prepare meeting agendas and board decks; capture action items and follow-ups.
• Own routine operational workflows, expense reporting, and document management.
• Support CEO primarily, with additional support to the executive team.
• Send all proposals to agency clients.
• Organise OB calls and act as POC until client onboarding.

Skills

Communication skills

Time management

Discretion

Organizational skills

Team player

Tools

Google Workspace

Google Calendar

Zoom

Job description

Job Description

Are you a proactive problem solver with a passion for supporting senior leadership?

We are seeking an organised and dynamic Executive Assistant to support our CEO and COO. As an Executive Assistant, you will play a crucial role in ensuring that the company’s goals and objectives are achieved efficiently by managing schedules, communications, and administrative tasks. If you have exceptional communication skills, meticulous attention to detail, and the ability to handle confidential information with discretion, this role could be the perfect fit for you.

What You'll Do

• Calendar & Schedule Management: Strategically manage complex executive calendars, resolving scheduling conflicts across multiple global time zones.
• Travel & Event Coordination: Organize seamless international travel itineraries, accommodation, logistics, and executive meeting schedules.
• Inbox & Communication Triage: Filter and prioritize incoming high-volume communications, drafting professional responses on behalf of leadership.
• Meeting & Operational Support: Prepare meeting agendas, compile board decks, attend critical calls to capture action items, and drive follow-ups.
• Administrative Project Ownership: Lead routine operational workflows, expense report processing, and document management with high accuracy.
• Support the CEO primarily, and provide additional support to the executive team as needed, ensuring smooth operations.
• Sending all proposals to agency clients
• Organising OB calls
• Being the POC until the client is onboarded

Requirements

• Must be available to work 8am-12pm Brisbane time AEST, Monday to Friday
• Proven experience as an Executive Assistant or in a similar administrative role, with at least 2 years of experience reporting directly to senior management.
• Excellent written and verbal communication skills, with a keen eye for detail.
• Strong time-management and organisational skills, with the ability to manage multiple projects concurrently.
• Proficiency in office productivity tools and an aptitude for learning new software and systems.
• Ability to maintain strict confidentiality and exercise professionalism and discretion.
• Flexible team player, willing to adapt to changes and take on challenges.
• Basic to intermediate tech skills (Google Workspace, Google Calendar, Zoom).

What We Offer

• Part-time position with the potential for full-time based on company and individual performance.
• The opportunity to work on diverse projects with a focus on delivering exceptional results.
• A supportive team environment with plenty of opportunities for growth and development.

If you’re an organised, detail-oriented professional with a passion for supporting senior leadership, we want to hear from you!

Note: FILLING THE SCREENING QUESTIONS IS MANDATORY.