Executive Assistant Role

Tate brownlee realestate; Banora Point; On-site; AUD 34,000 - 48,000; Part time

Job summary

Tate Brownlee Real Estate in Banora Point seeks a part-time Admin & Sales Support to help keep our busy team organized and on track.

You'll manage calendars, prepare marketing materials, coordinate listings, and support the sales agents with open homes and client communications. The role blends creative work with behind-the-scenes administration in a fast-paced real estate office.

Qualifications

• Proven ability to manage multiple tasks and calendars.
• Experience creating ad copy and social content.
• Comfortable with design tools for brochures and flyers.
• Excellent communication with vendors and team.

Responsibilities

• Marketing and content: write property ads, create social content, and design marketing materials.
• Listings and campaigns: prepare listing kits, coordinate photography, upload listings, track deadlines.
• Calendar and database: manage calendars, maintain prospecting schedules, keep contact data clean.
• Open homes and vendor reporting: book open homes, prepare kits, gather feedback for vendor reports.
• Settlement and client care: support pre-settlement activities, client gifts and post-settlement follow-ups.
• Reporting: monitor KPIs and prepare weekly activity summaries.

Skills

Highly organized

Copywriting

Social media content

Brochure design

Vendor relations

Canva/Adobe tools

Tools

Canva/Adobe Creative Suite

Job description

Behind every great sales team is a great organiser.

About Tate Brownlee Real Estate

Tate Brownlee Real Estate is Banora Point’s No. 1 agency. The team is led by Tate Brownlee and Kasey Pereira, two of the best agents in the Tweed Shire. They’ve built a reputation on results, local knowledge and a hands-on approach to every campaign.

About the role

We’re looking for a part-time Admin & Sales Support to join Kasey Pereira and his team. You’ll keep the diary on track, the listings looking sharp and every campaign running on time, so the sales team can focus on what they do best: listing and selling.

It’s a varied role that mixes creative work, like social media, brochures and ad copy, with the behind-the-scenes organisation that keeps a busy sales team moving. If you love a good checklist, notice the small details and get satisfaction from everything landing on time, you’ll fit right in.

What you’ll do

Marketing and content

Write property advertising copy for review and approval

Create and schedule social media content, including listings, sales, open homes and team updates

Design brochures, flyers and other marketing material

Prepare buyer emails, database campaigns, and listing and sold announcements

Maintain marketing templates, stock levels and organised property files

Listings and campaigns

Prepare pre-listing PDFs, listing kits and appraisal material

Put together listing bundles, including FAQs, rates information, ID forms and required documents

Coordinate photography, floor plans, videography, signboards and marketing bookings

Upload and check listings across property portals and agency channels

Track campaign deadlines, outstanding paperwork and required approvals

Liaise with vendors, suppliers and the wider office to keep campaigns on schedule

Calendar and database

Manage Kasey’s calendar, appointments, reminders and scheduling

Maintain the team’s prospecting schedule and protect allocated prospecting time

Keep the database clean and up to date, including contact details, categories and notes

Open homes and vendor reporting

Book and advertise weekly open homes

Prepare open home kits, brochures, registration material and property information

Assist at open homes when required, within agreed working hours

Compile and send vendor reports using feedback from the sales team

Coordinate valuation and pest and building appointments, and attend when required

Settlement and client care

Coordinate pre-settlement inspections, key handovers and settlement checklists

Organise client gifts, thank-you cards and deliveries

Schedule post-settlement follow-ups and requests for client reviews

Reporting

Monitor team KPIs and prepare a weekly activity summary

About you

Highly organised, with a talent for juggling multiple listings, deadlines and calendars

Proactive: you’re two steps ahead, not waiting to be asked

Detail-focused, so nothing goes out with a typo or a missed date

Confident writing ad copy and creating social media content

Comfortable with design tools for brochures and flyers

A clear, friendly communicator with vendors, suppliers and the team

Work with Kasey Pereira, one of the Tweed Shire’s top agents, and his team

Be part of Banora Point’s No. 1 agency

A part-time role with real variety, from creative work to campaign coordination

A supportive, high-performing team culture