Sales Admin

TG Developers Pty Ltd; Coolum Beach; On-site; AUD 55,000 - 75,000; Full time

Job summary

Haven Property is seeking an experienced Sales Administrator to support a residential sales agent on the Sunshine Coast. The role covers listing coordination, marketing, client care and sales documentation, with a focus on accuracy and proactive service.

You will manage CRMs, vendor relations and advertising across portals, ensuring timely reporting and compliant documentation. Monday to Friday, full-time, on-site in Coolum Beach.

Qualifications

• Experience in real estate sales administration is essential.
• Knowledge of Queensland residential sales processes and documentation.
• Excellent organisational skills with attention to detail.
• Strong written and verbal communication skills.
• Ability to manage competing priorities and work independently.
• Proactive, solutions-focused and client-service oriented.

Responsibilities

• Coordinate new property listings, photography, floor plans and campaigns.
• Prepare Form 6 appointments, contracts and sales documents.
• Manage property advertising across major portals.
• Prepare weekly vendor reports and campaign updates.
• Maintain CRM records and compliance documentation.
• Liaise with vendors, solicitors, photographers and suppliers.
• Monitor contract conditions, key dates and milestones.
• Organise settlement gifts and client appreciation initiatives.
• Coordinate post-settlement anniversary communications and campaigns.
• Provide proactive day-to-day sales administration support.

Skills

Sales administration experience

Organisational skills

Attention to detail

Written and verbal communication

Independence / self-management

CRM proficiency

Marketing coordination

Client service orientation

Team collaboration

Tools

Reapit

Realworks

REIQ documentation

Canva

Job description

An opportunity is available for an experienced Sales Administrator to provide dedicated support to an established residential sales agent operating within Haven Property. We're seeking a highly organised, proactive professional who can independently manage sales administration, marketing coordination and client care.

Key responsibilities

• Coordinating new property listings, photography, floor plans and marketing campaigns
• Preparing Form 6 appointments, contracts and sales documentation
• Managing property advertising across realestate.com.au, Domain and other platforms
• Preparing weekly vendor reports and campaign updates
• Maintaining accurate CRM records and compliance documentation
• Liaising with vendors, solicitors, photographers and suppliers
• Monitoring contract conditions, key dates and settlement milestones
• Organising settlement gifts and client appreciation initiatives
• Coordinating post-settlement anniversary communications and client relationship campaigns
• Providing proactive day-to-day administrative support

About you

• Previous experience in real estate sales administration is essential
• Sound knowledge of Queensland residential sales processes and documentation
• Excellent organisational skills and attention to detail
• Strong written and verbal communication skills
• Ability to manage competing priorities and work independently
• Confidence using CRM systems and property marketing platforms
• Professional, proactive and solutions-focused approach
• A collaborative mindset and genuine commitment to client service
• Experience with Reapit, Realworks, REIQ documentation and Canva will be highly regarded

About us

Haven Property is a boutique Sunshine Coast real estate agency built on trust, integrity, collaboration and a people-first approach. We believe in genuine relationships, professional service and supporting one another to achieve the best outcomes for our clients.

Permanent full-time position, Monday to Friday

Supportive, collaborative and people-first team culture

Opportunity to contribute to an established and growing sales business