Executive Assistant | Real Estate | North Shore

MSR Talent; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

Commonwealth Bank seeks an Executive Assistant to provide high-level support to two General Managers in Corporate Technology. The role requires proactive diary management, inbox handling, document prep, meeting coordination and effective stakeholder communication.

You will manage HR-related tasks including recruitment requests, onboarding/offboarding, and maintain strong professional relationships while delivering discreet, client-focused service.

Qualifications

• Experience providing executive support at senior level.
• High level of discretion and confidentiality handling sensitive materials.

Responsibilities

• Provide proactive, effective and efficient administrative support to the GMs.
• Diary management: proactive, efficient time & diary management and maintenance of e-files.
• Inbox management: monitor inbox, prioritise emails, and assist in the preparation of responses.
• Document management: collation of pre-reading materials, review of papers, prioritise items for managers.
• Meeting management: arrange meetings, produce and distribute agendas, action items and papers; attend meetings and take minutes.
• Coordinate internal/external meetings with clients/stakeholders; liaise with other EAs and arrange meeting room bookings.
• Arrange events/functions/offsites/team-building events (including catering).
• Risk management – HR support and assist with recruitment requests, on-boarding/offboarding, adhoc HR tasks.
• Establish and maintain relationships within business partners, EAs and stakeholders.
• Provide ad hoc administrative support to the wider team.

Skills

Executive support

Diary management

Communication skills

Discretion/Confidentiality

Relationship building

Event coordination

HR support

Time management

Prioritisation

Job description

The Technology unit delivers the best digital banking services to Commonwealth Bank customers and to do so is responsible for digital delivery, group data and analytics, technology and technology infrastructure, cyber, fraud, physical security and business resilience for all divisions across CBA.

It is also dedicated to delivering the best workplace technology experience for our over 53.000 people across CBA and focused on providing the latest tools, technology, and resources to enhance the way we work together and empower our people to achieve more for our customers.

This exciting role offers the opportunity to provide executive support to two General Managers (GM) in Corporate Technology.

You will ensure their time is managed effectively by working in partnership with the Executives including taking ownership of tasks, as well as actioning and following up on requests on behalf of your Executives as required.

Your responsibilities will include but are not limited to:

• Provide proactive, effective and efficient administrative support to the GMs
• Diary management: proactive, efficient time & diary management and maintenance of e-files
• Inbox management. Monitor inbox, prioritise emails, and assist in the preparation of responses.
• Document management. Collation of pre reading materials (presentations, meeting papers etc.), assist in the review of papers to ensure any items manager is accountable for are prioritised and actioned in a timely manner.
• Meeting management: arrange meetings, produce and distribute agenda, action items and associated papers as required and to the timeframes required. Attend meetings, taking minutes and action items as required.
• Coordinating internal/external meetings with clients/stakeholders – including liaising with other EAs and arranging meeting room bookings.
• Arranging events/functions/offsites/team building events (including catering where required).
• Risk management – Provide HR support and assist with recruitment requests, staff exits, onboarding / offboarding, and adhering to the Group’s policies and procedures.
• Establish and maintain strong, effective, strategic and appropriate working relationships within business partners, EAs and other stakeholders.
• Provide ad hoc administrative support to the wider team

We're interested in hearing from people who have:

• Previous experience supporting at a senior level as an Executive Assistant
• A high level of discretion and confidentiality required for this role, with handling of sensitive materials and data.
• Self-motivated individual, who displays a pro-active style, has exceptional attention to detail and an inherent desire to provide excellent customer service.
• An ability to build relationships easily across the business, highly personable with excellent communication skills.
• The ability to manage workflow, priorities, work well under pressure and be flexible
• High level of pragmatic professionalism – face to face, over the phone and through correspondence

At CommBank, we're committed to creating an accessible, inclusive and respectful workplace. If you require support or adjustments, please let us know. We welcome applications from people of all backgrounds and we're particularly committed to making a positive difference for Aboriginal and/or Torres Strait Islander Peoples.