Executive Assistant To Leadership Team

Ache Group; Sydney; On-site; AUD 85,000 - 105,000; Full time

Job summary

Commonwealth Bank seeks an experienced Executive Assistant to support its executive team in Sydney. You will manage calendars, prepare papers, minutes and coordinate meetings, travel, and events with a high degree of professionalism.

We value discretion, proactive service, and strong relationship building. The role requires exceptional communication, juggling multiple priorities under pressure, and proficiency with the full Microsoft Office suite.

Qualifications

• Experience supporting at senior level as an executive assistant.
• High level of discretion and confidentiality handling sensitive materials.
• Self-motivated, proactive, detail-oriented and customer‑service focused.

Responsibilities

• Provide proactive, effective administrative support to GMs.
• Manage diary and meetings; prepare papers and minutes.
• Coordinate internal/external meetings and travel arrangements.
• Coordinate events, recruitment support, onboarding/offboarding and HR related tasks.
• Build strong working relationships with business partners and stakeholders.
• Provide ad hoc support to wider team.

Skills

Executive support

Discretion

Communication

Relationship building

Prioritization

Microsoft Office

Tools

Microsoft Office Suite

Job description

The Technology unit delivers the best digital banking services to Commonwealth Bank customers and to do so is responsible for digital delivery, group data and analytics, technology and technology infrastructure, cyber, fraud, physical security and business resilience for all divisions across CBA.

It is also dedicated to delivering the best workplace technology experience for our over 53.000 people across CBA and focused on providing the latest tools, technology, and resources to enhance the way we work together and empower our people to achieve more for our customers.

Do work that matters

This exciting role offers the opportunity to provide executive support to two General Managers (GM) in Corporate Technology. You will ensure their time is managed effectively by working in partnership with the Executives including taking ownership of tasks, as well as actioning and following up on requests on behalf of your Executives as required.

Your responsibilities will include but are not limited to:

Provide proactive, effective and efficient administrative support to the GMs

Diary management: proactive, efficient time & diary management and maintenance of e-files

Inbox management. Monitor inbox, prioritise emails, and assist in the preparation of responses.

Document management. Collation of pre reading materials (presentations, meeting papers etc.), assist in the review of papers to ensure any items manager is accountable for are prioritised and actioned in a timely manner.

Meeting management: arrange meetings, produce and distribute agenda, action items and associated papers as required and to the timeframes required. Attend meetings, taking minutes and action items as required.

Coordinating internal/external meetings with clients/stakeholders – including liaising with other EAs and arranging meeting room bookings.

Arranging events/functions/offsites/team building events (including catering where required).

Risk management – Provide HR support and assist with recruitment requests, staff exits, onboarding / offboarding, and adhering to the Group’s policies and procedures.

Establish and maintain strong, effective, strategic and appropriate working relationships within business partners, EAs and other stakeholders.

Provide ad hoc administrative support to the wider team

We're interested in hearing from people who have:

Previous experience supporting at a senior level as an Executive Assistant

A high level of discretion and confidentiality required for this role, with handling of sensitive materials and data.

Self-motivated individual, who displays a pro‑active style, has exceptional attention to detail and an inherent desire to provide excellent customer service.

An ability to build relationships easily across the business, highly personable with excellent communication skills.

The ability to manage workflow, priorities, work well under pressure and be flexible

High level of pragmatic professionalism – face to face, over the phone and through correspondence

If this sounds like the role for you then we would love to hear from you. Apply today!

At CommBank, we're committed to creating an accessible, inclusive and respectful workplace. If you require support or adjustments, please let us know. We welcome applications from people of all backgrounds and we're particularly committed to making a positive difference for Aboriginal and/or Torres Strait Islander Peoples. For support please contact .

If you're already part of the Commonwealth Bank Group (including Bankwest, x15ventures), you'll need to apply through Sidekick to submit a valid application. We’re keen to support you with the next step in your career.

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Advertising End Date: 23/10/2026

We are looking for a new executive assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.

Preparing financial statements, reports memos, invoices letters, and other documents.

Answering phones and routing calls to the correct person or taking messages.

Filing and retrieving corporate records, documents, and reports.

Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.

Helping prepare for meetings.

Accurately recording minutes from meetings.

Greeting visitors and deciding if they should be able to meet with executives.

Using various software, including word processing, spreadsheets, databases, and presentation software.

Reading and analyzing incoming memos, submissions, and distributing them as needed.

Making travel arrangements for executives.

Performing office duties that include ordering supplies and managing a records database.

Experience as a virtual assistant.

Opening, sorting and distributing incoming faxes, emails, and other correspondence.

Location: Sydney

Classification: APS 6 | Full-time | Non-ongoing (up to 12 months)