Executive Assistant / Personal Assistant – Property Development (Part-Time)

Private Advertiser; Sydney; On-site; AUD 55,000 - 83,000; Part time

Job summary

Private Advertiser in Sydney seeks an experienced Executive Assistant / Personal Assistant to support the Director in a property development business. This part-time role offers varied exposure across executive support, administration, operations and tenant liaison.

Your duties include managing diaries, coordinating meetings, preparing agendas and reports, arranging travel, and maintaining records. The successful candidate will have advanced MS Office skills, strong written and verbal

Qualifications

• Proven EA/PA experience with senior admin duties.
• Experience in property management or real estate.
• Excellent organizational and time-management skills.
• Strong written and verbal communication.
• Attention to detail and discretion.
• Ability to manage multiple priorities and deadlines.
• Proficient in MS Office, especially Outlook, Word and Excel.

Responsibilities

• Manage the Director's diary, calendar, meetings and appointments.
• Coordinate schedules, meetings and follow-ups.
• Manage email correspondence and action items.
• Prepare agendas, reports, presentations, meeting notes and correspondence.
• Arrange travel, accommodation and itineraries.
• Liaise with tenants, subcontractors, consultants and other stakeholders.
• Handle confidential information with a high level of discretion.
• Maintain accurate records, filing systems, and databases.
• Prepare documentation, letters, reports, and business correspondence.
• Manage office administration and supplies.

Skills

Executive support

Organisation

Time management

Communication

Discretion

Prioritisation

Property knowledge

Tools

Outlook

Word

Excel

Job description

Executive Assistant / Personal Assistant - Property Development (Part-Time)

You will work closely with the Director, providing high-level executive and administrative support while ensuring operational efficiency across the business. This is a varied and hands-on role offering broad exposure across executive support, administration, operations, tenant liaison, and business coordination.

Key responsibilities

Manage the Director's diary, calendar, meetings and appointments

Coordinate schedules, meetings and follow-ups

Manage email correspondence and action items

Prepare agendas, reports, presentations, meeting notes and correspondence

Arrange travel, accommodation and itineraries

Liaise professionally with tenants, subcontractors, consultants and other stakeholders

Handle confidential and sensitive information with a high level of discretion

Maintain accurate records, filing systems, and databases

Prepare documentation, letters, reports, and business correspondence

Manage office administration and supplies

About you

Proven experience as an Executive Assistant, Personal Assistant or senior administrator

Previous experience in property management or real estate

Excellent organisational and time-management skills

Strong written and verbal communication skills

Exceptional attention to detail

The ability to manage multiple priorities and competing deadlines

A proactive, solutions-focused approach

Advanced Microsoft Office skills, particularly Outlook, Word and Excel

A high level of professionalism, discretion and confidentiality

About us

Established in 1999, we are a successful and growth-focused property development company.

Part-time position

A varied role with genuine responsibility and autonomy

Exposure to property development, property management and business operations

An opportunity to become an integral part of an established and growing business