Executive Assistant

East to West Plant Services; Sydney; On-site; AUD 70,000 - 100,000; Full time

Job summary

East to West Plant Services is seeking an Executive Assistant to support the Director and help run the day-to-day office operations.

The role requires proactive organisation, strong communication, and the ability to manage competing priorities in a growing business. This is a hands-on position with exposure to multiple departments and external partners.

Qualifications

• Experience as EA/PA or Senior Administrator.
• Excellent organisational and time-management skills.
• Strong written and verbal communication.
• Ability to manage multiple priorities in a busy environment.
• High attention to detail and follow-through.
• Comfort dealing with people at all levels.
• Experience with confidential information.
• Experience in construction/plant/infrastructure advantageous.

Responsibilities

• Provide day-to-day administrative support to the Director.
• Manage diaries, meetings, appointments and travel arrangements.
• Monitor emails and assist with correspondence and follow-ups.
• Prepare documents, reports, presentations and meeting notes.
• Coordinate internal meetings and track actions.
• Liaise with employees, clients, suppliers and external stakeholders.
• Support invoicing, purchase orders and general office administration.
• Maintain company records, filing systems and confidential documents.
• Order office supplies and coordinate office requirements.
• Assist with employee onboarding and internal communications.
• Support the wider management and operations teams as required.
• Identify ways to improve administrative processes and office efficiency.

Skills

Executive support

Organisational skills

Time management

Communication

Attention to detail

Confidential information handling

MS Office

Stakeholder liaison

Tools

Outlook

Word

Excel

PowerPoint

Job description

East to West Plant Services is looking for a highly organised and proactive Executive Assistant to support the Director and help manage the day-to-day running of the office.

This is a varied role suited to someone who can stay one step ahead, manage competing priorities and bring structure to a busy and growing business.

The Role

• Provide day-to-day administrative support to the Director
• Manage diaries, meetings, appointments and travel arrangements
• Monitor emails and assist with correspondence and follow-ups
• Prepare documents, reports, presentations and meeting notes
• Coordinate internal meetings and track actions
• Liaise with employees, clients, suppliers and external stakeholders
• Support invoicing, purchase orders and general office administration
• Maintain company records, filing systems and confidential documents
• Order office supplies and coordinate office requirements
• Assist with employee onboarding and internal communications
• Support the wider management and operations teams as required
• Identify ways to improve administrative processes and office efficiency

About You

• Previous experience as an Executive Assistant, Personal Assistant or Senior Administrator
• Excellent organisational and time-management skills
• Strong written and verbal communication
• Confident managing multiple priorities in a fast-paced environment
• High attention to detail and strong follow-through
• Professional, approachable and comfortable dealing with people at all levels
• Able to handle sensitive and confidential information appropriately
• Strong Microsoft Office skills, including Outlook, Word, Excel and PowerPoint
• Experience within construction, civil infrastructure, plant hire or a similar operational environment would be advantageous

About East to West

East to West Plant Services supports major civil construction and infrastructure projects through specialist plant, equipment and skilled operators.

This is an opportunity to work closely with the Director, gain broad exposure across the business and play an important role in supporting the company’s continued growth.