Executive Assistant | Support two leaders within a growing investment group

ONA Recruitment Pty Ltd; Sydney; On-site; AUD 90,000 - 130,000; Full time

Job summary

ONA Recruitment Pty Ltd is seeking an experienced Executive Assistant to support two senior leaders within a growing investment group in Sydney. The role focuses on high-level diary management, travel, and coordination to enable strategic decision-making.

You will also support people operations onboarding, training processes, and system improvements, while sharing front-of-house responsibilities with the broader EA team.

Qualifications

• Experience as an Executive Assistant or Personal Assistant.
• Strong track record with complex diaries, travel, meetings and competing priorities.
• Strong coordination and document management skills, with attention to detail and follow-through.
• Advanced Microsoft Office skills across Outlook, Word, PowerPoint and Excel.
• Confidence with new technology and AI tools.

Responsibilities

• EA to Head of Asset Management, around 75% of the role, managing diary, travel and priorities to support growth.
• Prepare board papers, briefing notes, and executive presentations.
• Coordinate monthly/quarterly reporting cycles including property, leasing, risk, asset plans and budget reviews.
• Keep the wider team organized, follow up deliverables and maintain registers/records.
• Provide ad-hoc EA support to Head of People, including onboarding and process improvements.
• Support front-of-house duties within the EA group (greeting visitors, answering calls, setting up meetings).

Skills

Executive Assistant experience

Diary management

Travel coordination

Document management

MS Office

AI tools familiarity

Tools

Microsoft Office Suite

AI tools (Copilot, Claude)

Job description

Executive Assistant | Support two leaders within a growing investment group

We are working with a longstanding client in their search for a strong Executive Assistant to work with two senior leaders within their organisation.

This role is within a privately owned group, with scope across commercial property, hotels, hospitality and investment management. You will be joining a growing, high-performing team that is very well regarded in their space. This is a group who hold themselves to a high standard, take pride in the work they do and operate collaboratively internally. This role is well suited to someone who takes pride in their work and wants to truly be a right hand to leadership.

You will be primarily focussed on supporting the Head of Asset Management, however also provides some EA and Coordination support to the Head of People - both are genuinely fantastic people. Both appreciate a business-partnership style approach to this role, and there is scope to continue growing and developing your skillset longterm.

We are working with a longstanding client in their search for a strong Executive Assistant to work with two senior leaders within their organisation.

This role is within a privately owned group, with scope across commercial property, hotels, hospitality and investment management. You will be joining a growing, high-performing team that is very well regarded in their space. This is a group who hold themselves to a high standard, take pride in the work they do and operate collaboratively internally. This role is well suited to someone who takes pride in their work and wants to truly be a right hand to leadership.

You will be primarily focussed on supporting the Head of Asset Management, however also provides some EA and Coordination support to the Head of People - both are genuinely fantastic people. Both appreciate a business-partnership style approach to this role, and there is scope to continue growing and developing your skillset longterm.

Your role will take the lead on:

• EA to Head of Asset Management, around 75% of the role

  • Running the diary, travel and priorities of the Head of Asset Management so their time goes where it counts. This is a critical factor as this role is critical and central to the ongoing growth of the group.

  • Preparing wide ranging materials including board papers and briefing notes, through to acquisition and executive presentations.

  • Bringing the monthly and quarterly reporting cycle together, including property, leasing and risk reports, strategic asset plans and portfolio and budget reviews.

  • Keeping the wider team moving, following up deliverables with property managers, leasing executives and consultants, and keeping registers and records accurate so nothing slips.

• People and culture support, around 25% of the role

  • Providing ad-hoc EA support to the Head of PeopleOwning the new starter experience, from system setup and equipment through to day one and the check-ins that follow.

  • Keeping training and compliance on track so the business stays ahead of its obligations without anyone chasing.

  • Supporting the systems people processes run on, including Employment Hero, scorecards and performance reviews, and helping make them simpler.

• Shared office support within the broader EA group

  This is a team where everyone pitches, alongside the two other EA's you will help keep the front of house running. Greeting visitors, answering the main phone line, setting up meeting rooms and ordering supplies are shared across the team currently.

Who you are?

• Experience as an Executive Assistant or Personal Assistant
• A track record with complex diaries, travel, meetings and competing priorities.
• Strong coordination and document management skills, with attention to detail and follow-through.
• Advanced Microsoft Office skills across Outlook, Word, PowerPoint and Excel.
• Confidence with new technology. The team actively uses AI tools such as Copilot and Claude, and you will be encouraged to do the same.

Why this role?

• Variety across two very different functions, so no two weeks look the same.
• Direct exposure to senior leaders, acquisitions and the reporting that goes to the owners.
• A business in continued growth, where the work you support has a visible result.
• A collaborative office where people help each other out rather than working in silos.
• Scope to shape how things are done, particularly across process, systems and reporting.