Executive Assistant & Office Operations Leader

Canberra Metro Operations Pty Ltd; Canberra; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Professional development opportunities

Healthy work-life balance

Free secure on-site parking

Salary packaging and novated leasing

Job summary

Canberra Metro Operations Pty Ltd is seeking an experienced Office Manager/Executive Assistant to provide high-level support to the CEO and Senior Leadership Team. You will coordinate board governance, prepare key documents and manage diary, meetings and stakeholder communications.

The role requires advanced Microsoft Office and SharePoint skills, extensive office management experience, and a strong emphasis on discretion and confidentiality.

Qualifications

• Minimum Certificate IV in Business Administration or approved equivalent.
• 10+ years of experience in Office Management or Executive Assistant roles.
• Advanced Microsoft Office and SharePoint skills.
• Excellent organisation, communication and time management skills.
• Strong attention to detail and ability to manage competing deadlines.
• Demonstrated discretion, confidentiality and professionalism.
• Experience managing diaries, inboxes, travel and high‑level documents.
• Diplomas in related areas are highly regarded (Business Administration/Leadership) and experience with document systems like Aconex.

Responsibilities

• Provide high-level executive and administrative support to the CEO.
• Manage the CEO’s diary, meetings and communications.
• Prepare correspondence, reports, presentations and briefs.
• Support Board papers, governance activities and monthly reporting.
• Coordinate internal employee events and organisational activities.
• Manage procurement, purchasing and supplier coordination.
• Coordinate fleet and office administration, facilities, supplies and site access.
• Build relationships with stakeholders and handle confidential information.
• Provide general administrative and operational support as required.

Skills

Diary management

Time management

Communication

Discretion

Organisational skills

Education

Certificate IV in Business Administration

Diploma of Business Administration

Diploma of Leadership and Management

Tools

Microsoft Office

SharePoint

Job description

Canberra Metro Operations Pty Ltd is seeking an experienced Office Manager/Executive Assistant to provide high-level support to the CEO and Senior Leadership Team. You will coordinate board governance, prepare key documents and manage diary, meetings and stakeholder communications.

The role requires advanced Microsoft Office and SharePoint skills, extensive office management experience, and a strong emphasis on discretion and confidentiality.