Office Manager/Executive Assistant - Full Time

Canberra Metro Operations Pty Ltd; Canberra; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Professional development opportunities

Healthy work-life balance

Free secure on-site parking

Salary packaging and novated leasing

Job summary

Canberra Metro Operations Pty Ltd is seeking an experienced Office Manager/Executive Assistant to provide high-level support to the CEO and Senior Leadership Team. You will coordinate board governance, prepare key documents and manage diary, meetings and stakeholder communications.

The role requires advanced Microsoft Office and SharePoint skills, extensive office management experience, and a strong emphasis on discretion and confidentiality.

Qualifications

• Minimum Certificate IV in Business Administration or approved equivalent.
• 10+ years of experience in Office Management or Executive Assistant roles.
• Advanced Microsoft Office and SharePoint skills.
• Excellent organisation, communication and time management skills.
• Strong attention to detail and ability to manage competing deadlines.
• Demonstrated discretion, confidentiality and professionalism.
• Experience managing diaries, inboxes, travel and high‑level documents.
• Diplomas in related areas are highly regarded (Business Administration/Leadership) and experience with document systems like Aconex.

Responsibilities

• Provide high-level executive and administrative support to the CEO.
• Manage the CEO’s diary, meetings and communications.
• Prepare correspondence, reports, presentations and briefs.
• Support Board papers, governance activities and monthly reporting.
• Coordinate internal employee events and organisational activities.
• Manage procurement, purchasing and supplier coordination.
• Coordinate fleet and office administration, facilities, supplies and site access.
• Build relationships with stakeholders and handle confidential information.
• Provide general administrative and operational support as required.

Skills

Diary management

Time management

Communication

Discretion

Organisational skills

Education

Certificate IV in Business Administration

Diploma of Business Administration

Diploma of Leadership and Management

Tools

Microsoft Office

SharePoint

Job description

Office Manager/Executive Assistant - Full Time

Build Your Career in a City Made for Living Well

Canberra was named the world's best city for quality of life in the 2025 Oxford Economics Global Cities Index. With an easy commute, access to nature, great food and culture, and a genuine work-life balance, it is an ideal place to build a rewarding and long-term career.

About The Role

We are seeking an experienced and highly organised Office Manager/Executive Assistant to provide high-level executive support to our Chief Executive Officer (CEO) and Senior Leadership Team (SLT), while coordinating key office administration functions across CMET.

Reporting directly to the CEO, you will work closely with senior leaders, the CMET Board, employees and external stakeholders.

Key Responsibilities

• Providing high-level executive and administrative support to the CEO
• Managing the CEO’s diary, meetings and communications
• Preparing correspondence, reports, presentations, briefs and other business documents
• Supporting Board papers, governance activities and monthly reporting
• Coordinating internal employee events and organisational activities
• Managing procurement, purchasing and supplier coordination
• Coordinating fleet and office administration, including facilities, supplies and site access
• Building positive relationships with internal and external stakeholders
• Handling confidential and sensitive information with discretion and professionalism
• Providing general administrative and operational support as required

What You Will Bring

• Minimum Certificate IV in Business Administration or approved equivalent
• At least 10 years’ experience in an Office Management or Executive Assistant role
• Advanced Microsoft Office and SharePoint skills
• Excellent organisation, communication and time management skills
• Strong attention to detail and ability to manage competing deadlines
• Demonstrated discretion, confidentiality and professionalism
• Experience managing diaries, inboxes, travel and high-level business documents
• A Diploma of Business Administration and/or Diploma of Leadership and Management will be highly regarded, as will experience using Aconex or other document/communication management systems.

Who We Are

Canberra Metro Operations (CMET) operates, maintains and promotes Canberra’s light rail network, delivering safe, reliable and customer-focused public transport for the ACT community.

We’re a diverse team committed to safety, continuous improvement and delivering exceptional customer experiences.

Why Join CMET?

• Competitive salary package commensurate with experience
• A visible and valued role within a growing essential service
• Collaborative and supportive workplace culture
• Professional development and career growth opportunities
• Healthy work-life balance
• Salary packaging and novated leasing options
• Paid parental leave
• Employee Assistance Program
• Employee Referral Program
• Free secure on-site parking

Applications will be reviewed as they are received, and we encourage early applications.

The recruitment process will include background checks and verification of qualifications and work rights.

CMET is committed to creating a diverse and inclusive workplace. We strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, people with disability, and people from culturally and linguistically diverse backgrounds.

Visit cmet.com.au to learn more about us.