Office Manager/Executive Assistant - Full Time

Canberra Metro Operations; Canberra; On-site; AUD 85,000 - 120,000; Full time

Benefits offered by this job

Competitive salary package

Career growth opportunities

Healthy work-life balance

Free secure on-site parking

Employee Assistance Program

Parental leave

Job summary

Canberra Metro Operations (CMET) is seeking an experienced Office Manager/Executive Assistant to provide high-level executive support to the CEO and Senior Leadership Team. You will coordinate key office administration, manage the CEO's diary and communications, and prepare management documents.

Reporting to the CEO, you will engage with internal leaders, the CMET Board and external stakeholders, ensuring efficient operations and professional confidentiality across the organisation.

Qualifications

• Minimum Certificate IV in Business Administration or approved equivalent.
• At least 10 years’ experience in an Office Management or Executive Assistant role.
• Proven experience supporting C-Suite executives.
• Advanced Microsoft Office and SharePoint skills.
• Excellent organisation, communication and time management skills.
• Strong attention to detail and ability to manage competing deadlines.

Responsibilities

• Provide high-level executive and administrative support to the CEO and SLT.
• Manage the CEO’s diary, meetings and communications.
• Prepare correspondence, reports, presentations and briefs.
• Support Board papers, governance activities and monthly reporting.
• Coordinate internal events and office administration.
• Oversee procurement, purchasing and supplier coordination.
• Coordinate fleet, facilities and site access.
• Build relationships with stakeholders and handle confidential information.
• Offer general administrative and operational support as required.

Skills

Stakeholder engagement

Communication skills

Time management

Discretion and professionalism

Organisational skills

Diary management

Education

Certificate IV in Business Administration or approved equivalent

Tools

Microsoft Office

SharePoint

Job description

Office Manager/Executive Assistant - Full Time

Build Your Career in a City Made for Living Well

Canberra was named the world's best city for quality of life in the 2025 Oxford Economics Global Cities Index. With an easy commute, access to nature, great food and culture, and a genuine work-life balance, it is an ideal place to build a rewarding and long-term career.

About The Role

We are seeking an experienced and highly organised Office Manager/Executive Assistant to provide high-level executive support to our Chief Executive Officer (CEO) and Senior Leadership Team (SLT), while coordinating key office administration functions across CMET.

Reporting directly to the CEO, you will work closely with senior leaders, the CMET Board, employees and external stakeholders.

Key responsibilities include:

• Providing high-level executive and administrative support to the CEO
• Managing the CEO’s diary, meetings and communications
• Preparing correspondence, reports, presentations, briefs and other business documents
• Supporting Board papers, governance activities and monthly reporting
• Coordinating internal employee events and organisational activities
• Managing procurement, purchasing and supplier coordination
• Coordinating fleet and office administration, including facilities, supplies and site access
• Building positive relationships with internal and external stakeholders
• Handling confidential and sensitive information with discretion and professionalism
• Providing general administrative and operational support as required

We’re Looking For Someone Who

You will be an experienced executive support professional who is organised, adaptable and comfortable managing competing priorities in a busy environment.

You will bring:

• Minimum Certificate IV in Business Administration or approved equivalent
• At least 10 years’ experience in an Office Management or Executive Assistant role
• Proven experience supporting C-Suite executives
• Advanced Microsoft Office and SharePoint skills
• Excellent organisation, communication and time management skills
• Strong attention to detail and ability to manage competing deadlines
• Demonstrated discretion, confidentiality and professionalism
• Experience managing diaries, inboxes, travel and high-level business documents
• Strong stakeholder engagement skills
• Current valid C Class Driver Licence

A Diploma of Business Administration and/or Diploma of Leadership and Management will be highly regarded, as will experience using Aconex or other document/communication management systems.

Who We Are

Canberra Metro Operations (CMET) operates, maintains and promotes Canberra’s light rail network, delivering safe, reliable and customer-focused public transport for the ACT community.

We’re a diverse team committed to safety, continuous improvement and delivering exceptional customer experiences.

Why Join CMET?

• Competitive salary package commensurate with experience
• A visible and valued role within a growing essential service
• Collaborative and supportive workplace culture
• Professional development and career growth opportunities
• Healthy work-life balance
• Salary packaging and novated leasing options
• Paid parental leave
• Employee Assistance Program
• Employee Referral Program
• Free secure on-site parking

Applications will be reviewed as they are received, and we encourage early applications.

The recruitment process will include background checks and verification of qualifications and work rights.

CMET is committed to creating a diverse and inclusive workplace. We strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, people with disability, and people from culturally and linguistically diverse backgrounds.

Visit cmet.com.au to learn more about us.