Executive Assistant & Office Operations Lead

Canberra Metro Operations; Canberra; On-site; AUD 85,000 - 120,000; Full time

Benefits offered by this job

Competitive salary package

Career growth opportunities

Healthy work-life balance

Free secure on-site parking

Employee Assistance Program

Parental leave

Job summary

Canberra Metro Operations (CMET) is seeking an experienced Office Manager/Executive Assistant to provide high-level executive support to the CEO and Senior Leadership Team. You will coordinate key office administration, manage the CEO's diary and communications, and prepare management documents.

Reporting to the CEO, you will engage with internal leaders, the CMET Board and external stakeholders, ensuring efficient operations and professional confidentiality across the organisation.

Qualifications

• Minimum Certificate IV in Business Administration or approved equivalent.
• At least 10 years’ experience in an Office Management or Executive Assistant role.
• Proven experience supporting C-Suite executives.
• Advanced Microsoft Office and SharePoint skills.
• Excellent organisation, communication and time management skills.
• Strong attention to detail and ability to manage competing deadlines.

Responsibilities

• Provide high-level executive and administrative support to the CEO and SLT.
• Manage the CEO’s diary, meetings and communications.
• Prepare correspondence, reports, presentations and briefs.
• Support Board papers, governance activities and monthly reporting.
• Coordinate internal events and office administration.
• Oversee procurement, purchasing and supplier coordination.
• Coordinate fleet, facilities and site access.
• Build relationships with stakeholders and handle confidential information.
• Offer general administrative and operational support as required.

Skills

Stakeholder engagement

Communication skills

Time management

Discretion and professionalism

Organisational skills

Diary management

Education

Certificate IV in Business Administration or approved equivalent

Tools

Microsoft Office

SharePoint

Job description

Canberra Metro Operations (CMET) is seeking an experienced Office Manager/Executive Assistant to provide high-level executive support to the CEO and Senior Leadership Team. You will coordinate key office administration, manage the CEO's diary and communications, and prepare management documents.

Reporting to the CEO, you will engage with internal leaders, the CMET Board and external stakeholders, ensuring efficient operations and professional confidentiality across the organisation.