Executive Assistant & Office Operations Lead

Iknowho; Sydney; On-site; AUD 70,000 - 100,000; Full time

Job summary

iknowho is seeking an exceptional Executive Assistant & Office Manager to support two founders and run the day-to-day operations of our Sydney-based creative agency. The role combines high-level calendar and travel support with hands-on office management and event coordination.

You’ll be proactive, highly organized, and happy to roll up your sleeves, juggling multiple priorities while maintaining a professional, friendly presence with clients, suppliers and the team.

Qualifications

• Experience in an EA, Office Manager or combined EA/Office Management role.
• Exceptional organisational skills and an ability to juggle multiple priorities.
• A proactive, can-do attitude. You're a natural problem solver who makes things happen.
• Confidence communicating with everyone from senior leaders and clients to suppliers and the wider team.
• Great attention to detail and the ability to think several steps ahead.
• Someone who is comfortable working autonomously and taking ownership.
• A positive, personable nature and a great sense of humour.

Responsibilities

• Providing executive support to the two founders, including diary management, meetings, travel and expenses.
• Keeping the day-to-day operations of the agency running smoothly.
• Taking ownership of the office environment, suppliers, facilities, equipment and general administration.
• Coordinating meetings, client visits, catering and agency events.
• Supporting onboarding, team activities and the little things that make a workplace great.
• Managing invoices, office budgets and general administration.
• Being the go-to person for the team and making sure nothing falls through the cracks.
• Spotting what needs doing before anyone has to ask.

Skills

EA & Office Manager experience

Organizational skills

Proactive problem solving

Stakeholder communication

Attention to detail

Autonomous working

Positive demeanor & humor

Job description

iknowho is seeking an exceptional Executive Assistant & Office Manager to support two founders and run the day-to-day operations of our Sydney-based creative agency. The role combines high-level calendar and travel support with hands-on office management and event coordination.

You’ll be proactive, highly organized, and happy to roll up your sleeves, juggling multiple priorities while maintaining a professional, friendly presence with clients, suppliers and the team.