Executive Assistant & Office Manager

Iknowho; Sydney; On-site; AUD 70,000 - 100,000; Full time

Job summary

iknowho is seeking an exceptional Executive Assistant & Office Manager to support two founders and run the day-to-day operations of our Sydney-based creative agency. The role combines high-level calendar and travel support with hands-on office management and event coordination.

You’ll be proactive, highly organized, and happy to roll up your sleeves, juggling multiple priorities while maintaining a professional, friendly presence with clients, suppliers and the team.

Qualifications

• Experience in an EA, Office Manager or combined EA/Office Management role.
• Exceptional organisational skills and an ability to juggle multiple priorities.
• A proactive, can-do attitude. You're a natural problem solver who makes things happen.
• Confidence communicating with everyone from senior leaders and clients to suppliers and the wider team.
• Great attention to detail and the ability to think several steps ahead.
• Someone who is comfortable working autonomously and taking ownership.
• A positive, personable nature and a great sense of humour.

Responsibilities

• Providing executive support to the two founders, including diary management, meetings, travel and expenses.
• Keeping the day-to-day operations of the agency running smoothly.
• Taking ownership of the office environment, suppliers, facilities, equipment and general administration.
• Coordinating meetings, client visits, catering and agency events.
• Supporting onboarding, team activities and the little things that make a workplace great.
• Managing invoices, office budgets and general administration.
• Being the go-to person for the team and making sure nothing falls through the cracks.
• Spotting what needs doing before anyone has to ask.

Skills

EA & Office Manager experience

Organizational skills

Proactive problem solving

Stakeholder communication

Attention to detail

Autonomous working

Positive demeanor & humor

Job description

The ultimate organiser. The behind-the-scenes powerhouse. The person who makes it all happen. Our client is looking for an exceptional Executive Assistant & Office Manager

They're a dynamic, fast-paced creative business, who make great work, deliver big ideas and where no two days are ever quite the same. They need someone who can keep up!

This is a varied, hands-on role combining high-level executive support to the agency founders and ownership of the day-to-day running of the agency. From managing diaries and coordinating travel to keeping the office humming, organising team events and making sure everything is where it needs to be, you'll be across it all.

What you'll be doing:

• Providing executive support to the two founders, including diary management, meetings, travel and expenses.
• Keeping the day-to-day operations of the agency running smoothly.
• Taking ownership of the office environment, suppliers, facilities, equipment and general administration.
• Coordinating meetings, client visits, catering and agency events.
• Supporting onboarding, team activities and the little things that make a workplace great.
• Managing invoices, office budgets and general administration.
• Being the go-to person for the team and making sure nothing falls through the cracks.
• Spotting what needs doing before anyone has to ask.

What we're looking for

• Experience in an EA, Office Manager or combined EA/Office Management role.
• Exceptional organisational skills and an ability to juggle multiple priorities.
• A proactive, can-do attitude. You're a natural problem solver who makes things happen.
• Confidence communicating with everyone from senior leaders and clients to suppliers and the wider team.
• Great attention to detail and the ability to think several steps ahead.
• Someone who is comfortable working autonomously and taking ownership.
• A positive, personable nature and a great sense of humour.
• Flexibility, initiative and a willingness to roll up your sleeves.

The kind of person we're after:

You're the person everyone relies on. You're organised without being rigid, professional without being corporate and can switch seamlessly between managing an executive's calendar, sorting out a last-minute request and organising the next team celebration.

You thrive on variety, enjoy being around creative people and take genuine pride in making things run effortlessly behind the scenes.

If you're resourceful, energetic, love a challenge and want to be part of a creative business where there's always something happening, we'd love to hear from you.

Come and make yourself indispensable.

Sheryn Small | Lead Talent Partner | iknowho.com.au