Executive Assistant & Office Manager | Creative Agency

Iknowho; New South Wales; On-site; AUD 70,000 - 95,000; Full time

Job summary

iknowho is seeking an Executive Assistant & Office Manager to support the founders and keep the agency running smoothly. You’ll manage calendars, coordinate travel, and oversee day-to-day administration with a hands-on, proactive approach.

In a dynamic creative environment, you’ll juggle multiple priorities, coordinate events, liaise with clients and suppliers, and help cultivate a positive, organised workspace where great ideas come to life.

Qualifications

• Exceptional organisational skills and an ability to juggle multiple priorities.
• A proactive, can-do attitude. You're a natural problem solver who makes things happen.
• Confidence communicating with senior leaders, clients, suppliers and the team.
• Great attention to detail and the ability to think several steps ahead.
• Autonomous and takes ownership with a positive, personable nature.

Responsibilities

• Provide executive support to the two founders, including diary management, meetings, travel and expenses.
• Keep the day-to-day operations of the agency running smoothly.
• Taking ownership of the office environment, suppliers, facilities, equipment and general administration.
• Coordinating meetings, client visits, catering and agency events.
• Supporting onboarding, team activities and the little things that make a workplace great.
• Managing invoices, office budgets and general administration.
• Being the go-to person for the team and making sure nothing falls through the cracks.
• Spotting what needs doing before anyone has to ask.

Skills

Organisational skills

Prioritisation

Proactive attitude

Problem solving

Communication

Attention to detail

Autonomy

Humour / positive nature

Flexibility / initiative

Job description

Executive Assistant & Office Manager | Creative Agency | Full-time

The ultimate organiser. The behind-the-scenes powerhouse. The person who makes it all happen. Our client is looking for an exceptional Executive Assistant & Office Manager.

They're a dynamic, fast-paced creative business, who make great work, deliver big ideas and where no two days are ever quite the same. They need someone who can keep up!

This is a varied, hands-on role combining high-level executive support to the agency founders and ownership of the day-to-day running of the agency. From managing diaries and coordinating travel to keeping the office humming, organising team events and making sure everything is where it needs to be, you'll be across it all.

What you'll be doing:

• Providing executive support to the two founders, including diary management, meetings, travel and expenses.
• Keeping the day-to-day operations of the agency running smoothly.
• Taking ownership of the office environment, suppliers, facilities, equipment and general administration.
• Coordinating meetings, client visits, catering and agency events.
• Supporting onboarding, team activities and the little things that make a workplace great.
• Managing invoices, office budgets and general administration.
• Being the go-to person for the team and making sure nothing falls through the cracks.
• Spotting what needs doing before anyone has to ask.

What we're looking for

• Experience in an EA, Office Manager or combined EA/Office Management role.
• Exceptional organisational skills and an ability to juggle multiple priorities.
• A proactive, can-do attitude. You're a natural problem solver who makes things happen.
• Confidence communicating with everyone from senior leaders and clients to suppliers and the wider team.
• Great attention to detail and the ability to think several steps ahead.
• Someone who is comfortable working autonomously and taking ownership.
• A positive, personable nature and a great sense of humour.
• Flexibility, initiative and a willingness to roll up your sleeves.

The kind of person we're after:

You're the person everyone relies on. You're organised without being rigid, professional without being corporate and can switch seamlessly between managing an executive's calendar, sorting out a last-minute request and organising the next team celebration.

You thrive on variety, enjoy being around creative people and take genuine pride in making things run effortlessly behind the scenes.
If you're resourceful, energetic, love a challenge and want to be part of a creative business where there's always something happening, we'd love to hear from you.

Come and make yourself indispensable.

Sheryn Small | Lead Talent Partner | iknowho.com.au