Executive Assistant & Office Operations Lead

Europ Assistance; City of Brisbane; On-site; AUD 80,000 - 110,000; Full time

Benefits offered by this job

State of the art offices

Competitive salary package

Flexible Public Holiday Exchange

20 weeks paid parental leave

Active Social Club

Career development opportunities

Supportive, collaborative culture

Job summary

Redion is seeking an Office Coordinator & Executive Assistant to ensure the smooth day-to-day operation of our Brisbane office and provide dedicated support to the Chief Operating Officer. This role is based in the office five days a week, coordinating priorities and maintaining an organised workplace.

You will manage calendars, travel, meetings, onboarding, records and procurement while building relationships across the organisation.

Qualifications

• Proven experience in office administration or executive support.
• Excellent organisational skills with the ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• High attention to detail and confidentiality.
• Proficiency with Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Be the go-to person for office and facilities operations, ensuring a safe, organised, and welcoming workplace.
• Manage incoming business correspondence, including regulatory, legal, and customer communications.
• Coordinate with building management, contractors, and service providers to keep the office running smoothly.
• Support the Chief Operating Officer with executive administration, calendar management, travel coordination, and meeting preparation.
• Facilitate onboarding activities and coordinate with HR and IT for new starters.
• Maintain office resources, records, documentation, and procurement activities.
• Play a critical role in business continuity by identifying and escalating time-sensitive communications.

Skills

Organisational skills

Executive support

Stakeholder management

Proactive problem-solving

Independent worker

Tools

Microsoft Office

Job description

Redion is seeking an Office Coordinator & Executive Assistant to ensure the smooth day-to-day operation of our Brisbane office and provide dedicated support to the Chief Operating Officer. This role is based in the office five days a week, coordinating priorities and maintaining an organised workplace.

You will manage calendars, travel, meetings, onboarding, records and procurement while building relationships across the organisation.