Executive Assistant & Operations Lead - Brisbane Office

Raven's Recruitment; City of Brisbane; Sur place; AUD 90 000 - 110 000; Plein temps

Avantages offerts par ce poste

$90,000–$110,000 plus super, depending

Full-time, Brisbane office-based role

Varied work across pharmacy operations

Opportunity to establish effective sys

Growth within expanding group

Résumé du poste

PharmaC Group in Brisbane is seeking an experienced Executive Assistant & Operations Coordinator to support the owner across multiple businesses, organising priorities, coordinating documents and ensuring tasks progress to completion.

This full-time, office-based role offers variety across pharmacy operations, property investments and development projects, with opportunities to implement streamlined systems and contribute to group growth.

Qualifications

• Experience supporting a business owner or senior executive across multiple entities.
• Excellent organisation and ability to manage competing priorities.
• Initiative, sound judgement and consistent follow-through.
• Clear, professional written and verbal communication.
• Discretion when handling confidential financial, business and personal information.
• Familiarity with financial reports, invoices and business documentation.

Responsabilités

• Managing email priorities, drafting correspondence and coordinating meetings.
• Maintaining a central action list, tracking deadlines and following up outstanding tasks.
• Liaising with pharmacy partners, accountants, lawyers, lenders, property managers, builders and consultants.
• Gathering and organising documents for pharmacy applications, business acquisitions, finance requests and property transactions.
• Maintaining accurate records of companies, trusts, ownership details, agreements and key dates.
• Coordinating administrative requirements across pharmacies, investment properties and development projects.
• Collecting financial reports and supporting communication with bookkeepers and accountants.
• Preparing meeting agendas, recording actions and ensuring follow-up.
• Improving filing systems, workflows and administrative processes.
• Preparing a concise weekly update on progress, upcoming deadlines and decisions requiring the owner’s attention.

Connaissances

Executive support

Office coordination

Prioritization

Communication

Discretion

Multitasking

Outils

Excel

Gmail

OneDrive

Xero

Description du poste

PharmaC Group in Brisbane is seeking an experienced Executive Assistant & Operations Coordinator to support the owner across multiple businesses, organising priorities, coordinating documents and ensuring tasks progress to completion.

This full-time, office-based role offers variety across pharmacy operations, property investments and development projects, with opportunities to implement streamlined systems and contribute to group growth.