Dynamic Executive Assistant to Senior Leaders (Construction)

Icon; City of Brisbane; On-site; AUD 70,000 - 90,000; Full time

Job summary

Icon is seeking an experienced Executive Assistant to support the General Manager and senior leaders from our Queensland office in Brisbane. You will manage diaries, travel, meetings and correspondence, while coordinating internal and external stakeholders and project teams.

Key duties include preparing agendas, drafting Queensland communications, coordinating events, onboarding new staff, handling supplier accounts and maintaining office documentation to ensure smooth day-to-day operations.

Qualifications

• Minimum experience as an Executive Assistant, preferably in a large business.
• Ability to handle confidential information with discretion.
• Strong written and verbal communication skills.
• Excellent time management and prioritisation abilities.

Responsibilities

• Provide high-level admin support to the General Manager and senior leaders (diary, travel, meetings, presentations).
• Liaise with internal and external stakeholders including clients, subcontractors and suppliers.
• Support project teams with admin tasks as required.
• Prepare agendas and take meeting minutes.
• Draft and coordinate Queensland communications (newsletters, updates, social content).
• Coordinate Queensland events (venues, invitations, RSVPs, suppliers, promos).
• Assist HR onboarding new starters (inductions, equipment, information).
• Process credit card transactions and manage supplier accounts.
• Coordinate photography needs for projects and staff.
• Maintain key documents, calendars, org charts, and contacts.
• Oversee day-to-day operation of the Queensland office.

Skills

EA experience

Confidentiality

Communication

Time management

Stakeholder liaison

Multitasking

Tools

Microsoft Office

Job description

Icon is seeking an experienced Executive Assistant to support the General Manager and senior leaders from our Queensland office in Brisbane. You will manage diaries, travel, meetings and correspondence, while coordinating internal and external stakeholders and project teams.

Key duties include preparing agendas, drafting Queensland communications, coordinating events, onboarding new staff, handling supplier accounts and maintaining office documentation to ensure smooth day-to-day operations.