Executive Assistant & Operations Coordinator

Ripple Concepts Pty Ltd; City of Brisbane; On-site; AUD 85,000 - 110,000; Full time

Job summary

Ripple Group in Teneriffe, Brisbane seeks an Executive Assistant & Office Coordinator to support the Operations Director and Senior Leadership Team. You will manage complex schedules, coordinate meetings and events, handle confidential matters, and oversee head office operations with a focus on efficiency and process improvement.

The role requires a resourceful, proactive professional who thrives in a high-tempo environment, with strong communication skills and the ability to build relationships

Qualifications

• Highly organised and proactive with ability to manage multiple priorities
• Strong communication and interpersonal skills for liaising with leadership and external stakeholders
• Ability to anticipate needs and take initiative in a fast-paced environment

Responsibilities

• Deliver high-level administrative and coordination support to the Senior Leadership Team
• Organise executive meetings, workshops, planning sessions and events, and manage diary/scheduling
• Prepare agendas, papers, presentations and minutes; record decisions and follow-up actions
• Arrange end-to-end corporate travel including airfares, accommodation, and itineraries
• Coordinate executive correspondence, approvals and signatures; handle confidential matters
• Oversee head office operations including reception, meetings, mail, deliveries, catering and supplies
• Identify opportunities to streamline administrative systems and processes and develop templates and guides

Skills

Organised

Communication

Teamwork

Problem solving

Time management

Relationship building

Job description

Ripple Group in Teneriffe, Brisbane seeks an Executive Assistant & Office Coordinator to support the Operations Director and Senior Leadership Team. You will manage complex schedules, coordinate meetings and events, handle confidential matters, and oversee head office operations with a focus on efficiency and process improvement.

The role requires a resourceful, proactive professional who thrives in a high-tempo environment, with strong communication skills and the ability to build relationships