Executive Assistant

Hassett; Melbourne; On-site; AUD 90,000 - 120,000; Full time

Job summary

Hassett in Melbourne is seeking an experienced Executive Assistant to be the right-hand support to the Directors, managing priorities, schedules and stakeholder engagement.

You will help drive strategic projects, coordinate leadership meetings, plan client events and support day-to-day operations in this growing consultancy.

Join a collaborative team in a thriving urban planning and development advisory practice, with opportunity for career growth in Melbourne.

Qualifications

• Experience supporting senior leaders as an EA.
• Strong stakeholder engagement.
• Excellent written and verbal communication.
• Ability to manage multiple priorities.
• Experience coordinating events is advantageous.

Responsibilities

• Manage Directors' diaries, inboxes and priorities.
• Coordinate stakeholder communications and follow-ups.
• Prepare board papers and leadership meeting materials.
• Assist with business operations, reporting and admin coordination.
• Plan and deliver client events and industry engagements.
• Support marketing initiatives and external brand presence.

Skills

Organisational skills

Stakeholder management

Communication skills

Initiative

Project coordination

MS Office proficiency

Marketing exposure

Tools

Business systems

Job description

ABOUT OUR CLIENT

Our client is a specialist urban planning and development advisory consultancy that works with developers, landowners and investors to navigate complex planning processes and unlock development opportunities across the Australian property sector. Combining expertise across planning, advisory and project management, they partner closely with clients to deliver commercially grounded solutions while balancing stakeholder, community and regulatory requirements.

Operating as a growing founder-led business, they have built a strong reputation for their collaborative approach, deep industry relationships and ability to accelerate outcomes across residential, retail, industrial and infrastructure-related developments.

ABOUT THE ROLE

This position is ideal for an experienced Executive Assistant who enjoys operating as a true right-hand support to senior leaders while playing a broader role in the success of the business. Beyond managing priorities, schedules and communication, the role is heavily focused on keeping key initiatives moving, coordinating stakeholder engagement activities, supporting leadership meetings and contributing to the smooth day-to-day operation of a growing consultancy.

It offers the opportunity to become deeply embedded in the business, working closely with the Directors on everything from strategic projects and client events through to operational improvements and business growth initiatives.

KEY RESPONSIBILITIES

• Manage complex diaries, inboxes, meetings and executive priorities for the Directors
• Coordinate stakeholder communication and ensure follow-up on key actions and commitments
• Prepare board papers, meeting materials and support leadership meetings
• Assist with business operations, reporting and administrative coordination
• Plan and deliver client events, networking functions and industry engagements
• Support marketing initiatives, content creation and the business's external brand presence

SKILLS & EXPERIENCE

• Exceptional organisational skills with the ability to manage multiple priorities and competing deadlines
• Strong written and verbal communication skills with confidence engaging senior stakeholders
• Proven stakeholder management capability and the ability to build trusted relationships
• Highly proactive with strong initiative, problem-solving skills and attention to detail
• Experience coordinating projects, events and business operations in a fast-paced environment
• Commercially aware and technically proficient across Microsoft Office and business systems platforms
• Experience in marketing or business development would be advantageous but is not essential.