Executive Assistant

EST10 Recruitment; Sydney; On-site; AUD 110,000 - 170,000; Full time

Job summary

EST10 Recruitment seeks an exceptionally organized Executive Assistant to support the Chief of Staff in Sydney, Australia. You will own the diary, prioritise competing requests, and coordinate domestic and international travel with precision, ensuring seamless itineraries and proactive scheduling.

You will build strong relationships with senior leaders and external stakeholders, ensuring meetings have the right information and context, and you’ll provide personal support to keep daily life

Qualifications

• You are an EA who reads situations quickly and understands what’s needed.
• You have a brilliant radar for priorities, balancing multiple requests effectively.
• You’re naturally resourceful and seek solutions before asking what to do next.
• You’re incredibly organized and adapt plans as priorities shift.
• You know how to work with busy, intelligent people and speak up when appropriate.
• You have the rare ability to manage it all without making it look difficult.
• You possess strong instincts to chase, remind, and handle tasks smoothly.

Responsibilities

• Take charge of a diary that rarely stands still, prioritising effectively for the Chief of Staff.
• Connect the dots across meetings and commitments, identifying what needs chasing next.
• Coordinate domestic and international travel end-to-end, travelling with the Chief of Staff as needed.
• Build strong relationships across the business, becoming a trusted point of contact for leaders and stakeholders.
• Prepare the Chief of Staff for important meetings with the right information and context.
• Around 40% of the role involves personal support, including household management and personal travel.

Skills

Situational awareness

Prioritization

Resourcefulness

Organizational skills

Communication with execs

Discretion & judgment

Strong instincts

Job description

• Join a successful technology business where there is always something happening – new ideas, changing priorities, and plenty to keep you interested
• There’s very little hand-holding here! You’ll be trusted to manage your own workload and make sensible decisions
• The people are bright, capable, and curious, but also down to earth and approachable
• This is a business that attracts seriously impressive people, giving you the chance to work alongside individuals who are experts in what they do
• You’ll be joining a company that continues to evolve, meaning there’s a real sense of momentum and excitement about what’s ahead

What is unique about you?

• You’re the EA who just gets it. You read situations quickly, understand what’s needed, and rarely need something explained twice
• You have a brilliant radar for priorities! You can look at ten competing requests and instinctively know which one needs attention first
• You’re naturally resourceful. Your first instinct is to find the answer, make the connection, or come up with a solution rather than ask what to do next
• You’re incredibly organised, but you’re not precious about your plans. Things change, diaries move, priorities shift, and you simply recalibrate and keep going
• You know how to work with busy, intelligent people. You’re confident enough to speak up but perceptive enough to know when not to
• You have that rare ability to be across it all without making it look difficult
• You’ve got great instincts! You know when to chase, when to remind, when to push back, and when something simply needs to be handled without making a fuss

A snapshot of your role….

• Take charge of a diary that rarely stands still, making smart calls on priorities and ensuring the Chief of Staff’s time is used well
• Connect the dots across meetings, conversations, and commitments, knowing what needs chasing and what needs to happen next
• Coordinate domestic and international travel end-to-end, creating seamless itineraries and travelling internationally alongside the Chief of Staff on occasion
• Build strong relationships across the business, becoming a trusted point of contact for senior leaders, teams, and external stakeholders
• Make sure the Chief of Staff walks into every important meeting ready to go, with the right information, context, and preparation
• Around 40% of your role will be dedicated to personal support, taking ownership of everything from household management and appointments to personal travel, bookings, and the day-to-day details that keep life running smoothly