Executive Assistant- Investment Manager

Platinum Pacific Partners; Sydney; On-site; AUD 80,000 - 110,000; Full time

Job summary

Platinum Pacific Partners seeks an experienced Executive Assistant to support senior leaders and the investment team. This role offers variety across executive support, travel coordination, Board scheduling and broader business administration.

You will thrive in a busy, professional environment, are proactive, collaborative and meticulous, with the ability to anticipate needs and manage competing priorities.

Qualifications

• Bright, professional and highly organised.
• Proactive, collaborative and team‑oriented.
• Experience in investment management or financial services is advantageous.

Responsibilities

• Managing complex diaries and priorities across senior leadership and investment team.
• Coordinating domestic and international travel with detailed itineraries.
• Organising meetings, rooms, catering and supporting documentation.
• Coordinating Board meetings and maintaining Board schedules.
• Preparing and managing confidential documents and presentations.
• Managing expenses and general administrative tasks.
• Liaising with internal and external stakeholders.
• Supporting the Executive Office with projects and broader business initiatives.
• Helping ensure the team operates smoothly and efficiently.

Job description

Our client, a successful Investment Manager is looking for a fresh addition to their support team. Working with such an experienced and dynamic business, we are looking for someone who can add immediate value but also commit and grow with the business. You will enjoy the hard working and respectful culture of joining a prestigious business.

This is a great opportunity for an experienced Executive Assistant who enjoys working closely with senior leaders and being involved in the broader business, rather than simply managing a diary.

The role will support senior leaders and the investment team and offers plenty of variety across executive support, travel, Board coordination, stakeholder management and broader business administration.

You’ll be responsible for:

• Managing complex diaries and competing priorities across the senior leadership and investment team
• Coordinating domestic and international travel, including detailed itineraries
• Organising meetings, including rooms, catering and supporting documentation
• Coordinating Board meetings and maintaining Board schedules
• Preparing and managing confidential documents and presentations
• Managing expenses and general administrative requirements
• Liaising with internal and external stakeholders
• Supporting the Executive Office with projects and broader business initiatives
• Helping ensure the team operates smoothly and efficiently

We’re looking for someone who is bright, professional and highly organised, but just as importantly, someone who is proactive, collaborative and genuinely enjoys being part of a team.

You’ll need to be comfortable working with senior stakeholders, have excellent attention to detail and be someone who naturally thinks ahead and anticipates what needs to happen next.

Experience within investment management or broader financial services would be advantageous, although we’re also open to strong EAs from professional services backgrounds.

This is a varied role within a supportive and collaborative environment, with the opportunity to work closely with senior leaders and gain exposure across the wider business.