Executive Assistant to Chief Executive Officer

EST10 Recruitment; Sydney; On-site; AUD 120,000 - 180,000; Full time

Job summary

EST10 Recruitment is seeking a seasoned Executive Assistant to support a high-profile CEO in a fast-paced, innovative environment. You will manage the CEO’s calendar, coordinate domestic and international travel, and act as a key link between senior stakeholders and the executive team.

You will excel in tight deadlines, demonstrate outstanding attention to detail, and communicate with confidence across multiple levels of the organisation.

Qualifications

• Seasoned Executive Assistant with experience supporting high-profile executives in demanding environments.
• Excellent diary management and calendar prioritisation for senior leaders.
• Strong communication and relationship-building with internal and external stakeholders.

Responsibilities

• Own an incredibly busy CEO diary and prioritise meetings and commitments.
• Stay ahead across meetings, deadlines and follow-ups to keep the CEO prepared.
• Coordinate complex domestic and international travel in support of the CEO.

Skills

Diary management

Executive support

Stakeholder management

Travel coordination

Attention to detail

Communication

Job description

• Step into a renowned business with a reputation for excellence and innovation
• Multiple business activities and global scope – plenty happening behind the scenes!
• A high energy environment! Things move quickly, ideas are welcomed, and people are encouraged to think differently and question the norms
• You’ll work alongside the best in the industry, the bright and brilliant and equally grounded
• The CEO’s office has a team of exceptional talent, from the COS to personal assistants and operational directors. You will be an integral part of the CEO suite.
• The culture is open and down-to-earth, with plenty of personality and a genuine enthusiasm and excitement for the business and its future path
• Collaboration is a big part of the culture. There will be plenty of interaction with people across different areas of the business
• This is an environment where people are given room to do their jobs well, bring ideas to the table, and make their role their own

What is unique about you?

• You’re a seasoned Executive Assistant with exceptional organisational capacity
• Ideally, you will have supported high-profile executives in complex, demanding environments
• You have exceptional judgement. You know what needs the CEO’s attention, what you can handle yourself, and what can wait
• You have an incredible eye for detail. Whether it’s a meeting, relationship, travel movement, deadline, or conversation from three weeks ago, very little gets past you
• You’re polished and articulate. You have the confidence to communicate with senior stakeholders, all while adapting your style to whomever is in front of you
• Pressure doesn’t change how you operate. Last-minute changes, competing priorities, and unexpected problems are simply part of the job. You remain calm and unflappable throughout
• You’re low ego and highly collaborative. You’re just as comfortable rolling up your sleeves as you are operating alongside senior leaders
• You’re completely comfortable operating independently and making calls without needing reassurance or constant sign-off
• You have warmth and personality! You take your role seriously without taking yourself too seriously, and you enjoy working with people who can have a laugh

A snapshot of your role….

• Own an incredibly busy and constantly evolving CEO’s diary, understanding the priorities behind the schedule and making judgement calls accordingly
• Stay several steps ahead across meetings, deadlines, commitments, and follow-ups, ensuring the CEO is prepared for what’s coming before it reaches them
• Coordinate complex domestic and international travel, regularly travelling alongside in support of the CEO (approximately once a month)
• Act as a key point of connection between the CEO and senior internal and external stakeholders, building strong relationships and keeping communication moving
• Work in close partnership with the CEO’s PA, sharing information and ensuring complete alignment across business and personal commitments
• Take ownership of the moving pieces around the CEO, anticipating issues, solving problems independently and making sure absolutely nothing falls through the cracks