Executive Assistant & Governance Projects Officer

Western Sydney University; Parramatta; Hybrid; AUD 99,000 - 106,000; Full time

Benefits offered by this job

17% Superannuation

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Staff health & wellbeing programs

Onsite childcare options

Campus flexibility / hybrid work

Staff banking offers

Novated leasing

Job summary

Western Sydney University’s Whitlam Institute seeks an experienced Executive Assistant to provide high-level secretariat and administrative support to the Director and Institute team.

You will maintain diaries/emails, coordinate travel, manage board papers and governance records, and assist with events, donor agreements and CRM data. A strong background in confidential executive support and complex organisational environments is essential.

Qualifications

• Requires tertiary qualifications or equivalent training in a large, complex organisation.
• Experience supporting senior executives and high-level committees with confidential information.
• Strong organisational, project and time management skills with the ability to manage competing priorities.
• Excellent written and verbal communication, including proofreading executive documents.

Responsibilities

• Provide high-level executive and secretariat support to the Director and Whitlam Institute leadership.
• Coordinate governance for Whitlam Board meetings, papers and records using the board portal.
• Maintain confidential records and CRM data, supporting events and exhibitions.
• Assist with travel, invitations, registrations and logistics for Institute priorities.

Skills

Executive support

Board governance

Diary management

Travel coordination

Project support

Records management

Written communication

Proofreading

Education

Relevant tertiary qualifications

Tools

Diligent board portal

Job description

Western Sydney University’s Whitlam Institute seeks an experienced Executive Assistant to provide high-level secretariat and administrative support to the Director and Institute team.

You will maintain diaries/emails, coordinate travel, manage board papers and governance records, and assist with events, donor agreements and CRM data. A strong background in confidential executive support and complex organisational environments is essential.