Governance Officer

Western Sydney University; Richmond; On-site; AUD 85,778 - 97,006; Full time

Benefits offered by this job

Employee Assistance Program

Discounted private health cover

Access to onsite childcare

Job summary

Western Sydney University is looking for a dedicated professional to provide governance support at the Hawkesbury campus. This full-time position involves coordinating meetings, preparing agendas and minutes, and assisting with policy development.

The ideal candidate will have relevant qualifications and experience in committee support, strong communication skills, and proficiency with records management systems. A salary of $85,778 to $97,006 per annum is offered along with generous superannuation benefits.

Qualifications

• Experience gained in a complex organisation.
• Ability to prepare clear and accurate documentation.
• Experience in governance administration.

Responsibilities

• Provide high-quality secretariat and governance support.
• Coordinate meetings and prepare agendas and minutes.
• Assist with policy development and administrative matters.

Skills

Strong written and verbal communication skills

Proven ability to work autonomously

Demonstrated experience in committee support

Proficiency in desktop software

Education

Relevant vocational or tertiary qualifications

Tools

TRIM

Job description

• Full-time, Ongoing position at HEW Level 5.
• Hawkesbury campus with flexible working arrangements.
• Salary: $85,778 – $97,006 per annum, plus 17% Super and Leave Loading.

Support effective University governance through quality committee services, policy support and accurate records.

The Opportunity

You will provide high‑quality secretariat and governance support to the University’s corporate and academic committees. Working across a varied portfolio, you will coordinate meetings, prepare agendas and minutes, and help ensure each committee operates in line with standing orders, terms of reference, legislative obligations and University policy.

You will also contribute to broader governance processes that support institutional integrity. This includes assisting with policy development and administrative matters relating to delegation requests. You will maintain accurate records and systems, support operational compliance, and help deliver timely, reliable services to a wide range of stakeholders.

In this role, you will provide professional advice on governance matters to committee members and University stakeholders, helping them navigate processes with clarity and confidence. You will also action administrative processes for University elections, support transparent decision‑making, and work across desktop software, web publishing tools and records systems such as TRIM to keep governance activity well managed and well documented.

What Success Looks Like

• Committee meetings are well coordinated, with accurate agendas, minutes and follow‑up actions delivered on time.
• Governance processes relating to policy, delegations, student misconduct and GIPA/FOI matters are administered accurately and in line with requirements.
• Records and systems are maintained to a high standard, supporting data integrity, compliance and efficient retrieval of information.
• Committee members and stakeholders receive clear, professional advice that supports informed and timely decision‑making.
• University elections are administered with procedural integrity, transparency and attention to detail.

About You

• Relevant vocational or tertiary qualifications, or equivalent experience gained in a complex organisation.
• Demonstrated experience in committee support and governance administration.
• Strong written and verbal communication skills, including the ability to prepare clear and accurate documentation.
• Proven ability to work autonomously, manage competing priorities and maintain confidentiality in a high‑volume environment.
• Proficiency in desktop software, web publishing tools and records management systems such as TRIM.

Benefits

• Financial benefits: Access to staff‑only products and offers with selected banking partners, salary sacrifice options for onsite parking, and novated motor vehicle leasing.
• Health and wellbeing support: Free Employee Assistance Program (EAP), complimentary annual flu vaccination, eligibility for Fitness Passport membership, and access to discounted private health cover.
• Onsite childcare: Long day care and early learning services operate at our Campbelltown, Hawkesbury, Parramatta, and Penrith campuses. Staff may be eligible for discounted fees and salary packaging, with places subject to centre capacity.

Position Enquiries: Direct to Christine Sharpe, Executive Governance Officer via [e-mail]. Please include the job reference code REF1329K.

We are committed to substantive equality as outlined in our Equal Opportunity Policy. We actively encourage applications from Indigenous Australians, candidates of all gender identities and expressions, people of all abilities, and those from culturally and linguistically diverse backgrounds.

Reasonable Adjustments: For Reasonable Adjustments during the application process, please contact [e-mail].