Executive Assistant & Project Officer – Governance & Events

Western Sydney University; Sydney; Hybrid; AUD 99,000 - 106,000; Full time

Benefits offered by this job

Staff parking

Novated car leasing

Employee Assistance Program (EAP)

Vaccination program

Fitness Passport membership

Discounted health cover

Onsite childcare

Salary packaging

Job summary

Western Sydney University’s Whitlam Institute seeks an experienced executive assistant to provide high-level secretariat and administrative support. You will manage diaries, emails, travel, and project support for key Institute initiatives.

Responsibilities include Board governance, meetings, papers, minutes, records, and coordination with the Office of Governance Services. You will also support events and donor-related activities within the Whitlam Prime Ministerial Collection.

Qualifications

• Relevant tertiary qualifications or equivalent training and experience in a large, complex organisation.
• Experience supporting senior executives and high-level committees while managing confidential information.
• Strong organisational, project and time management skills with ability to manage competing priorities.
• Excellent written, interpersonal and oral communication skills, including proofreading executive-level documents.
• Experience in records management and maintaining accurate contact information within a CRM environment.

Responsibilities

• Provide high-level executive, secretariat and administrative support to the Director and Manager of the Whitlam Institute.
• Coordinate governance support for the Whitlam Board, including meetings, agendas and papers.
• Maintain confidential records, correspondence, briefing papers and minutes in line with University requirements.
• Assist with events, exhibitions, the Visitors’ Centre and donation agreements for the Whitlam Prime Ministerial Collection.

Skills

Executive support

High-level governance

Diary management

Email management

Travel coordination

Education

Tertiary qualifications or equivalent training

Tools

CRM experience

Diligent governance software

Job description

Western Sydney University’s Whitlam Institute seeks an experienced executive assistant to provide high-level secretariat and administrative support. You will manage diaries, emails, travel, and project support for key Institute initiatives.

Responsibilities include Board governance, meetings, papers, minutes, records, and coordination with the Office of Governance Services. You will also support events and donor-related activities within the Whitlam Prime Ministerial Collection.