Executive Assistant - Federal Government!

Hitech Asia Pacific; Canberra; On-site; AUD 70,000 - 90,000; Full time

Job summary

Federal Government Agency in Canberra seeks an experienced Executive Assistant (APS4) to provide high-level administrative and executive support to senior leadership teams. You will manage diaries, meetings, correspondence and stakeholder engagements to ensure delivery of business priorities and executive activities.

The contract runs until 14 May 2027 with the view to extension, including a 4-month extension option, based in Canberra (ACT).

Qualifications

• Experience as an executive assistant within complex environments.
• Strong diary management and meeting coordination skills.
• Excellent stakeholder engagement and professional communication.

Responsibilities

• Provide high-level executive and administrative support to senior leaders.
• Coordinate executive meetings, events and stakeholder engagements, including papers and logistics.
• Manage travel bookings, itineraries, credit card acquittals, and routine procurement and financial administration.
• Monitor priority actions and communications to support efficient executive operations.

Skills

Diary management

Stakeholder engagement

Executive coordination

Administrative operations

Job description

Executive Assistant - Federal Government!

Contract until 14 May 2027 with the view to be extended!

Canberra location – Fantastic opportunity for experienced Executive Assistants!

A high-profile Federal Government Agency is seeking a proactive and highly organised APS4 Executive Assistant to provide high-level administrative and executive support to senior leadership teams. You will work across diary management, stakeholder engagement, executive coordination and administrative operations, ensuring the smooth delivery of business priorities and executive activities. The successful Executive Assistant will be offered a contract until 14 May 2027 with the view to be extended, with a 4-month extension option, based in Canberra (ACT).

The successful Executive Assistant will be responsible for, but not limited to:

Provide high-level executive and administrative support, including diary management, meeting scheduling, correspondence and managing competing priorities.

Coordinate executive meetings, events and stakeholder engagements, including preparing meeting papers, managing logistics and following up action items.

Manage travel bookings, itineraries, credit card acquittals and routine procurement and financial administration.

Monitor priority actions, emails and workflows, escalating urgent matters and supporting effective communication across executive and business teams.

The successful Executive Assistant will have experience in the following:

Executive assistance and high-level administrative support, preferably within Federal Government or similarly complex environments.

Diary management, meeting coordination, travel arrangements and executive correspondence, with excellent organisational skills.

Stakeholder engagement, professional communication and relationship management across internal and external business areas.

Managing competing priorities, exercising sound judgement and maintaining accurate administrative processes in a fast-paced environment.

This is a fantastic opportunity for an experienced Executive Assistant to contribute to important Federal Government initiatives, support senior leadership and play a key role in delivering efficient executive and administrative services.