APS4 Executive Assistant

Onpoint 365; Canberra; On-site; AUD 70,000 - 105,000; Full time

Job summary

Onpoint 365 is seeking an experienced Executive Assistant to provide high-level support to senior leaders in a fast-paced environment in Canberra. You will manage diaries, coordinate meetings, arrange travel, and handle correspondence while supporting business operations and stakeholder engagement.

The role requires proactive organisation, strong communication and the ability to work independently within a collaborative team.

Qualifications

• Experience providing executive or senior administrative support
• Exceptional organisational and multitasking abilities
• Strong written and verbal communication and stakeholder engagement

Responsibilities

• Manage complex executive calendars and resolve diary conflicts
• Coordinate meetings, events and workshops (virtual and onsite)
• Prepare agendas, minutes and action registers
• Track priorities and deadlines, follow up on items
• Handle incoming correspondence and stakeholder communications
• Arrange travel bookings and itineraries
• Assist with procurement, expenses and budget tracking
• Welcome visitors and provide front-of-office support
• Support teams with administrative activities
• Contribute to process improvements and procedures

Skills

Executive support

Diary management

Meeting coordination

Stakeholder engagement

Travel arrangements

Budget tracking

Procurement

Job description

Location: Canberra, ACT
Clearance:Baseline
Duration: 4 Months with possibility of 1 x 4 month extension

About the Opportunity

Our Federal Client is seeking a proactive, organised and professional Executive Assistant to provide high-level support to senior leaders within a complex and fast-paced environment.
This is an excellent opportunity for an experienced administrative professional who enjoys working at the heart of a business, managing competing priorities, building strong stakeholder relationships, and ensuring executives are supported to operate effectively.
The successful candidate will provide executive and administrative support to senior leadership, managing a broad range of responsibilities including diary management, meeting coordination, travel arrangements, correspondence management and stakeholder engagement.
You will also play an important role in supporting business operations, maintaining administrative processes, and contributing to the overall success of the wider team.

Key Responsibilities

• Manage complex executive calendars, scheduling meetings and resolving diary conflicts
• Coordinate and support meetings, events and workshops, both virtual and onsite
• Prepare meeting documentation, agendas, minutes and action registers
• Monitor executive priorities, track actions and follow up on outstanding items to ensure deadlines are met
• Manage incoming correspondence, emails, phone enquiries and stakeholder communications
• Arrange travel bookings, itineraries and related logistics
• Assist with procurement, expense reconciliations, financial administration and budget tracking
• Provide professional front-of-office support, including welcoming visitors and managing enquiries
• Support teams across the business with a range of administrative activities
• Contribute to process improvements and maintain effective administrative procedures

About You

To be successful in this role, you will demonstrate

• Previous experience providing executive or senior administrative support
• Exceptional organisational skills and the ability to manage multiple priorities simultaneously
• Strong verbal and written communication skills
• A professional and confident approach to stakeholder engagement
• Sound judgement, initiative and problem-solving capabilities
• The ability to work independently while supporting a collaborative team environment
• Strong attention to detail and a commitment to delivering high-quality outcomes
• Experience coordinating travel, meetings, events and executive correspondence
• The ability to adapt quickly within a busy and changing environment

If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Our Commitment

We are committed to inclusive and culturally safe recruitment practices and welcome applications from people of all backgrounds, experiences, and career stages. We particularly encourage Aboriginal and Torres Strait Islander peoples to apply.

This advertisement may remain live after the role has closed. Applications submitted after the closing date may be considered for similar vacancies.