Executive Assistant & Divisional Coordinator (Hybrid)

Total Resource Solutions; Sydney; Híbrido; AUD 88.000 - 115.000; Jornada completa

Descripción de la vacante

Total Resource Solutions is seeking an experienced Divisional Coordinator (Executive Assistant) for a short-term contract in Sydney. Hybrid work arrangement, 35 hours per week, with an immediate start on 16 November 2026 and end dates 24 December 2026 and 29 January 2027, at a rate of $550 per day plus super.

The role focuses on coordinating divisional communications, managing briefs and correspondence, and supporting the Executive Director.

Formación

• Experience coordinating ministerial, parliamentary, executive, or departmental correspondence within government.
• Strong executive or business support experience and ability to manage priorities.
• Experience with workflow and records management systems.

Responsabilidades

• Coordinate divisional communications, requests, and shared mailbox management.
• Manage the allocation, tracking, and processing of briefings, correspondence, and executive requests.
• Records management processes to ensure timely and accurate outcomes.
• Provide guidance and support to staff on records management and workflow systems.
• Coordinate cross-divisional input on strategic policy matters and executive priorities.
• Assist with stakeholder engagement activities and project coordination initiatives.
• Prepare, review, and quality assure briefs, reports, discussion papers, correspondence, and status updates.
• Support the Office of the Executive Director with administrative and project-related activities.

Conocimientos

Ministerial correspondence

Executive support

Project coordination

Records management

Descripción del empleo

Total Resource Solutions is seeking an experienced Divisional Coordinator (Executive Assistant) for a short-term contract in Sydney. Hybrid work arrangement, 35 hours per week, with an immediate start on 16 November 2026 and end dates 24 December 2026 and 29 January 2027, at a rate of $550 per day plus super.

The role focuses on coordinating divisional communications, managing briefs and correspondence, and supporting the Executive Director.