Divisional Coordinator (Executive Assistant)

Total Resource Solutions; Sydney; Hybrid; AUD 88,000 - 115,000; Full time

Job summary

Total Resource Solutions is seeking an experienced Divisional Coordinator (Executive Assistant) for a short-term contract in Sydney. Hybrid work arrangement, 35 hours per week, with an immediate start on 16 November 2026 and end dates 24 December 2026 and 29 January 2027, at a rate of $550 per day plus super.

The role focuses on coordinating divisional communications, managing briefs and correspondence, and supporting the Executive Director.

Qualifications

• Experience coordinating ministerial, parliamentary, executive, or departmental correspondence within government.
• Strong executive or business support experience and ability to manage priorities.
• Experience with workflow and records management systems.

Responsibilities

• Coordinate divisional communications, requests, and shared mailbox management.
• Manage the allocation, tracking, and processing of briefings, correspondence, and executive requests.
• Records management processes to ensure timely and accurate outcomes.
• Provide guidance and support to staff on records management and workflow systems.
• Coordinate cross-divisional input on strategic policy matters and executive priorities.
• Assist with stakeholder engagement activities and project coordination initiatives.
• Prepare, review, and quality assure briefs, reports, discussion papers, correspondence, and status updates.
• Support the Office of the Executive Director with administrative and project-related activities.

Skills

Ministerial correspondence

Executive support

Project coordination

Records management

Job description

Divisional Coordinator (Executive Assistant)

IMMEDIATE - Divisional Coordinator (Executive Assistant) -$550/day + Super - Short term contract

• Position: Divisional Coordinator (Executive Assistant)
• Start Date: 16 November 2026
• End Date: 24 December 2026 and 29 January 2027
• Location: Hybrid
• Hours: 35 hours per week
• Rate: $550 per day + Super

Overview
Are you an experienced coordinator with a background in executive support, ministerial correspondence, briefing management, or government administration
Responsibilities

• Coordinate divisional communications, requests, and shared mailbox management.
• Manage the allocation, tracking, and processing of briefings, correspondence, and executive requests.
• Records management processes to ensure timely and accurate outcomes.
• Provide guidance and support to staff on records management and workflow systems.
• Coordinate cross-divisional input on strategic policy matters and executive priorities.
• Assist with stakeholder engagement activities and project coordination initiatives.
• Prepare, review, and quality assure briefs, reports, discussion papers, correspondence, and status updates.
• Support the Office of the Executive Director with administrative and project-related activities.

Skills

• Experience coordinating ministerial, parliamentary, executive, or departmental correspondence within government or a large complex organisation.
• Strong executive support, project coordination, or business support experience.
• Demonstrated ability to manage competing priorities and deliver quality outcomes under tight deadlines.
• Experience using workflow, records, and document management systems.