Senior Executive Assistant & Ai-Driven Operations

Boardoutlook Pty; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

Boardoutlook Pty is seeking an exceptionally organised Personal Assistant to provide comprehensive support to a busy executive in Melbourne. The role requires anticipating needs, handling confidential information, and excelling in a fast-paced environment.

You will manage calendars, coordinate domestic and international travel, handle emails and calls, prepare documents and presentations, and assist with ad-hoc tasks while maintaining clean filing systems.

Qualifications

• Experience supporting a busy executive with calendar and travel planning.
• Ability to manage emails, phone calls and correspondence professionally.
• Strong communication skills and attention to detail.
• Discretion, confidentiality and proactive problem-solving are essential.

Responsibilities

• Extensive calendar and diary management, including scheduling appointments and meetings.

Skills

Calendar management

Travel arrangements

Email & phone management

Document & report preparation

Google Apps proficiency

Written & verbal communication

Discretion & confidentiality

Tools

Gmail

Google Docs

Google Sheets

Google Slides

Job description

Executive Assistant / Personal Assistant

Are you an exceptionally organised and proactive individual with a keen eye for detail? We are seeking a highly capable Personal Assistant to provide comprehensive support to a busy executive based in Melbourne.

This pivotal role requires someone who can seamlessly manage a diverse range of responsibilities, anticipate needs, and maintain strict confidentiality. If you thrive in a fast-paced environment and possess excellent communication and administrative skills, we want to hear from you.

Key Responsibilities

• Extensive calendar and diary management, including scheduling appointments and meetings.
• Coordinating travel arrangements (domestic and international) and preparing itineraries.
• Managing correspondence, emails, and phone calls with professionalism.
• Preparing documents, presentations, and any reports as required.
• Assisting with personal errands and ad-hoc business tasks as required.
• Maintaining organised filing systems (digital and physical).

About You

• Strong Business Acumen.
• Exceptional organisational and time management skills with the ability to prioritise effectively.
• Strong proficiency in Google Apps (G-mail, Docs, Sheets, Slides).
• Impeccable written and verbal communication skills.
• Proactive, adaptable, and a strong problem-solver.
• 'It will be done' attitude
• Discreet, trustworthy, and able to maintain confidentiality at all times.

What We Offer

• A challenging and rewarding role within a supportive environment.
• Opportunity to work closely with a high-profile executive.
• Competitive salary commensurate with experience.
• Melbourne CBD location.