Executive Assistant

Cox Purtell; Sydney; On-site; AUD 120,000 - 140,000; Full time

Job summary

Cox Purtell is seeking an Executive Assistant to the Founder and CEO in Australia. The role supports a globally recognised founder through a high-growth phase, including complex diary management, extensive travel, and coordination of board meetings.

12-month fixed-term contract with potential for permanency for the right candidate. You will operate with discretion across time zones and stakeholder relationships.

Qualifications

• Australian citizenship and baseline security clearance.
• Ability to work onsite five days a week.
• Career EA with proven C-Suite support at CEO level.
• Experience with global organisations and international travel across time zones.
• Experience supporting board meetings is highly regarded.
• Maturity, sound judgement and strong commercial acumen.
• Discretion handling confidential and sensitive matters.

Responsibilities

• Manage a complex, shifting diary across multiple time zones.
• Plan and coordinate domestic and international travel, visas and logistics.
• Facilitate and support quarterly board meetings with the global Chair.
• Be a trusted partner to the CEO, managing high-profile stakeholder relationships.
• Collaborate with the management team to keep priorities aligned and information flowing.

Skills

Executive support

Diary management

Travel planning

Stakeholder management

Board meeting support

Job description

Executive Assistant to the Founder and CEO

12-month Fixed-Term Contract

Eastern Suburbs - great transport links

Salary - DOE - $120-140k+super

• Be the right hand to a globally recognised founder and CEO, a true pioneer in her field
• 12-month parental leave cover with a real path to permanency in a growing organisation
• Complex global diary, international travel

About the client

Our client is a fast-growing Australian technology start-up, founded and led by a globally recognised pioneer in her field. The organisation is driven by a belief that its work can change the world and a strong commitment to the greater good. It is a one-of-a-kind environment where ambition, purpose and discretion sit side by side.

About the role

You will be the trusted right hand to the Founder and CEO, supporting her through a complex, high-stakes, high-growth chapter. She travels extensively, domestically and internationally, so you will manage a complex and shifting diary across time zones and pull together detailed travel plans, including visas. You will work closely with the wider management team and play a key role in facilitating quarterly board meetings with a global Chair. This is a 12-month fixed-term contract covering parental leave, with a real possibility of converting to a permanent role for the right person. Given the nature of this business, you will be comfortable supporting high-level EA tasks and serving as a go-to person for the office. This is a true wearer of all hats role!

Duties

• Manage a complex, constantly shifting diary across multiple time zones.
• Plan and coordinate domestic and international travel, including itineraries, visas and logistics.
• Facilitate and support quarterly board meetings, working closely with the US-based Chair.
• Act as a trusted partner to the CEO, managing high-profile stakeholder relationships with discretion.
• Work closely with the wider management team to keep priorities aligned and information flowing.

Requirements

• Australian Citizenship; required to obtain baseline security clearance.
• Ability to work onsite five days a week.
• A career EA with proven experience supporting C-Suite executives at CEO level.
• Exposure to global organisations, including complex international travel and time zone management.
• Experience supporting board meetings is highly regarded.
• Maturity, sound judgement and strong commercial acumen.
• A high level of discretion when handling confidential and sensitive matters.