Executive Assistant

Cox Purtell Staffing Services; Sydney; On-site; AUD 120,000 - 140,000; Full time

Job summary

Cox Purtell Staffing Services in Kensington, NSW, seeks an experienced Executive Assistant to support the Founder and CEO on a 12-month fixed-term contract. This is a high-trust role that will demand discretion, strategic calendar management, and a proactive approach to organisational needs.

You will manage a complex diary across multiple time zones, coordinate domestic and international travel (including visas), and assist with board meeting logistics and stakeholder relationships.

Qualifications

• Australian Citizenship and baseline security clearance.
• Onsite five days a week.
• Experience supporting C-Suite executives at CEO level.
• Experience with global organisations and international travel.
• Experience coordinating board meetings is highly regarded.
• High level of discretion and sound judgement.

Responsibilities

• Manage a complex, shifting diary across multiple time zones.
• Plan and coordinate domestic and international travel (incl. visas).
• Facilitate and support quarterly board meetings with the global Chair.
• Act as a trusted partner to the CEO, handling high-profile stakeholder relationships.
• Collaborate with management to keep priorities aligned and information flowing.

Skills

Diary management

Travel planning

Board meetings coordination

Stakeholder management

Discretion

Executive support

Job description

Cox Purtell Staffing Services – Kensington NSW

Executive Assistant to the Founder and CEO

12-month Fixed-Term Contract

Eastern Suburbs- great transport links

Salary- DOE- $120-140k+super

• Be the right hand to a globally recognised founder and CEO, a true pioneer in her field
• 12-month parental leave cover with a real path to permanency in a growing organisation

About the client

Our client is a fast-growing Australian technology start-up, founded and led by a globally recognised pioneer in her field. The organisation is driven by a belief that its work can change the world and a strong commitment to the greater good. It is a one-of-a-kind environment where ambition, purpose and discretion sit side by side.

About the role

You will be the trusted right hand to the Founder and CEO, supporting her through a complex, high-stakes, high-growth chapter. She travels extensively, domestically and internationally, so you will manage a complex and shifting diary across time zones and pull together detailed travel plans, including visas. You will work closely with the wider management team and play a key role in facilitating quarterly board meetings with a global Chair. This is a 12-month fixed-term contract covering parental leave, with a real possibility of converting to a permanent role for the right person. Given the nature of this business, you will be comfortable supporting high-level EA tasks and serving as a go-to person for the office. This is a true wearer of all hats role!

Duties

• Manage a complex, constantly shifting diary across multiple time zones.
• Plan and coordinate domestic and international travel, including itineraries, visas and logistics.
• Facilitate and support quarterly board meetings, working closely with the US-based Chair.
• Act as a trusted partner to the CEO, managing high-profile stakeholder relationships with discretion.
• Work closely with the wider management team to keep priorities aligned and information flowing.

Requirements

• Australian Citizenship; required to obtain baseline security clearance.
• Ability to work onsite five days a week.
• A career EA with proven experience supporting C-Suite executives at CEO level.
• Exposure to global organisations, including complex international travel and time zone management.
• Experience supporting board meetings is highly regarded.
• Maturity, sound judgement and strong commercial acumen.
• A high level of discretion when handling confidential and sensitive matters.

How to apply

If you are an experienced EA ready for a truly unique, career-defining role, we would love to hear from you.