Executive Assistant - Family Office

Sprint People; Newcastle City Council; On-site; AUD 110,000 - 170,000; Full time

Job summary

Sprint People is seeking a senior Executive Assistant to support a highly effective CEO in a family-friendly, entrepreneurial-led environment. Based in Newcastle with occasional travel to Sydney, the role will blend personal, private and executive support.

You’ll manage calendars, coordinate private investments, oversee household staff, liaise with external advisors, and act as an extension of the leadership team.

Responsibilities

• Interact with stakeholders for private investments and oversee house staff
• Run general day-to-day operations and liaise with external consultants and advisors
• Act as an extension of the executive leadership team for the CEO's main business
• Coordinate travel and schedules; manage last-minute changes and high-demand executives
• Based in Newcastle with occasional travel to Sydney (1–2 times per week/fortnight) and attend large events/roadshows across Australia

Job description

This is certainly one of the most exciting roles we've had all year - the perfect blend of personal, executive and family office support to a highly effective CEO with a true entrepreneurial spirit.

Whilst this may be the type of role many EA's ask for however, it's certainly not for the faint hearted. Their unparalleled results have been achieved through personal foresight, determination and sheer hard work. Due to company growth, the CEO is now seeking a commercially minded EA with a drive to succeed not only in business, but in life overall.

You're a natural overachiever.

This is certainly one of the most exciting roles we've had all year - the perfect blend of personal, executive and family office support to a highly effective CEO with a true entrepreneurial spirit.

Whilst this may be the type of role many EA's ask for however, it's certainly not for the faint hearted. Their unparalleled results have been achieved through personal foresight, determination and sheer hard work. Due to company growth, the CEO is now seeking a commercially minded EA with a drive to succeed not only in business, but in life overall.

You're a natural overachiever.

Operating in lockstep with this highly respected leader, you'll become part of their inner world and work across a blend of personal, private and executive support.

Personal Assistant duties include interacting with stakeholders for private investments, overseeing house staff, running general day to day operations and liaising with a multitude of external consultants and advisors. This will be rounded off with becoming an extension of the executive leadership team for their main business.

You’ll hold a criticaloperational support role and cut through the white noise to carve out time to allow them to focus clearly on steering new business ventures and drive growth.

Due to the confidential nature of the work, it's difficult to outline the JD or specific tasks however, if you have worked in a family office in the past, or for a HNWI or prominent entrepreneurial leader, you'll already be completely aware of what is involved.

Your job is to schedule them, put them in the right place at the right time, with accurate information to allow them to succeed - every single time.

They travel at short notice, their schedules change, everyone wants a piece of them, they have personal matters being thrown their way, relationships with friends and family to maintain, interesting investments and most importantly, their overall health to manage.

You're an active worker, you think ahead, preempt and deliver to your leader things they didn't even realise they needed. You make their life easier by providing solutions, not more issues or problems.

You get S### done.

Your leader knows of only a small portion of what you handle because you make it all happen behind the scenes and all they are left with is a feeling of complete and utter calm, a trusting sense that you've 'got this under control'.

You're also 100% confident dealing with lawyers, financiers and investors, and understand the nuances that exist within a family office environment.

If you need to ask the hours, or how many days you can WFH, or ask if will they text you at 7pm to check something - this is not your role. You go where they go. By no means is this a 24/7 role - the leader is 100% connected to their family and respectful towards others time however, they also didn't achieve outstanding success by operating under a 9-5 mentality.

Life and work blend together, with plenty of fun along the way. They want to welcome someone into that environment.

Due to the nature of the corporate side of the business there are large scale events and roadshows around Australia (created by a specific event team) and you will be required to attend (usually 3-4 days at a time, 1-2 times per year).

The role is predominantly based in Newcastle with adhoc travel to Sydney (once a week or fortnight, pending workload).

Whilst this is a one on one role, you'll still have the opportunity to work with a vibrant and engaging team, in a values-led business that is a trailblazer in their industry.

The CEOis highly intelligent, a walking calculator when it comes to numbers and data, motivated by tech and loves emerging industries. Despite achievements, they are calm, unassuming and extremely humble. They lean towards 'practical' over 'flashy' every single time.

If you are a senior, career minded EA ready for your next long-term partnership, this role will offer you the challenge, responsibility and reward you’ve been looking for.