Executive Assistant

EST10 Recruitment; Sydney; On-site; AUD 120,000 - 180,000; Full time

Job summary

An Australian technology business is seeking a highly capable Executive Assistant to support the Founder at a senior level. You will manage a complex diary, coordinate international travel, and act as a trusted gatekeeper, ensuring priorities are clear and decisions are timely.

You will engage with high-profile stakeholders, stay three steps ahead, and adapt to dynamic demands, including after-hours communications.

Qualifications

• Supported senior leaders (Founder/CEO) with high discretion and judgment.
• Demonstrated ability to anticipate needs and preempt conflicts.
• Polished communication and ability to engage with high-profile individuals.
• Tech-savvy and comfortable with modern digital tools and platforms.

Responsibilities

• Own a complex, ever-changing diary for the Founder, prioritising time and attention.
• Coordinate extensive domestic and international travel with proactive logistics.
• Act as a gatekeeper, triaging requests and guiding where attention is needed.
• Manage relationships with senior executives, UHNWIs, ministers and other key stakeholders.
• Be available outside traditional hours for time-sensitive matters and travel changes.
• Become a trusted extension of the Founder, growing influence and responsibility over time.

Skills

Executive support

Diary management

Travel coordination

Stakeholder management

Problem solving

Digital savvy

Job description

Join an Australian technology business working at the forefront of an incredibly complex and rapidly evolving space

This is a business built around big ideas, long-term thinking, and solving problems

You’ll be surrounded by exceptionally bright, highly specialised people who are genuinely passionate about the work they do

There’s a strong sense of purpose behind the business, with its work attracting interest and engagement from influential people across Australia and internationally

The Founder is incredibly driven and accomplished, but fundamentally a good human being – grounded, genuine, and someone who cares deeply about both the business and its people

There is significant momentum behind the organisation, with ambitious plans for what comes next and plenty happening behind the scenes

For the right person, there is genuine scope to grow beyond the traditional EA remit, with a potential pathway towards a Chief of Staff role over time

What is unique about you?

You’re a seriously accomplished EA who has supported at Founder, CEO or similarly senior level and knows what exceptional support looks like

Your judgement is one of your biggest strengths. You instinctively know what’s important, what can wait and when you simply need to make the call

You’re always three steps ahead! You spot the potential issue, missing detail or diary clash long before it becomes someone else’s problem

You’re polished enough to deal with a minister or UHNWI, but there’s no ego about you – you adapt naturally to whoever is in front of you

Technology comes naturally to you. You’re curious, digitally savvy and always looking for a smarter way to get something done

You understand the rhythm of supporting a Founder, and an out-of-hours call doesn’t throw you

A snapshot of your role….

Own a complex and ever-changing diary, making smart calls on what gets the Founder’s time and attention

Coordinate extensive domestic and international travel, staying ahead of logistics, changes, and competing priorities

Act as a true gatekeeper, filtering requests and using your judgement to know what needs attention and what doesn’t

Manage relationships with an exceptional stakeholder network, from senior executives and UHNWIs to government ministers

Stay across priorities outside traditional hours when needed, particularly around travel, urgent changes, and time-sensitive matters

Become a genuine extension of the Founder, anticipating what’s coming and gradually taking on more as your knowledge and trust grows