Executive Assistant to Founder — Strategic Gatekeeper

EST10 Recruitment; Sydney; On-site; AUD 120,000 - 180,000; Full time

Job summary

An Australian technology business is seeking a highly capable Executive Assistant to support the Founder at a senior level. You will manage a complex diary, coordinate international travel, and act as a trusted gatekeeper, ensuring priorities are clear and decisions are timely.

You will engage with high-profile stakeholders, stay three steps ahead, and adapt to dynamic demands, including after-hours communications.

Qualifications

• Supported senior leaders (Founder/CEO) with high discretion and judgment.
• Demonstrated ability to anticipate needs and preempt conflicts.
• Polished communication and ability to engage with high-profile individuals.
• Tech-savvy and comfortable with modern digital tools and platforms.

Responsibilities

• Own a complex, ever-changing diary for the Founder, prioritising time and attention.
• Coordinate extensive domestic and international travel with proactive logistics.
• Act as a gatekeeper, triaging requests and guiding where attention is needed.
• Manage relationships with senior executives, UHNWIs, ministers and other key stakeholders.
• Be available outside traditional hours for time-sensitive matters and travel changes.
• Become a trusted extension of the Founder, growing influence and responsibility over time.

Skills

Executive support

Diary management

Travel coordination

Stakeholder management

Problem solving

Digital savvy

Job description

An Australian technology business is seeking a highly capable Executive Assistant to support the Founder at a senior level. You will manage a complex diary, coordinate international travel, and act as a trusted gatekeeper, ensuring priorities are clear and decisions are timely.

You will engage with high-profile stakeholders, stay three steps ahead, and adapt to dynamic demands, including after-hours communications.